Admin Executive

EKAJAYA (M) SDN. BHD.; Yong Peng; On-site; MYR 100,000 - 150,000; Full time

Job summary

A company in Malaysia seeks an Administrative Manager to oversee daily operations and ensure compliance with policies. Key responsibilities include managing staff, handling budgets, and maintaining records. The ideal candidate should have a Diploma or Degree in Business Administration and 3–4 years of relevant experience, with strong leadership and excellent communication skills. Proficiency in Microsoft Office is essential.

Qualifications

• Minimum 3–4 years of relevant working experience.
• Strong leadership and team management capabilities.
• Excellent communication skills (written and verbal).

Responsibilities

• Manage daily administrative operations and ensure compliance with company policies.
• Handle petty cash, staff reimbursements, and monthly utility payments.
• Supervise administrative staff, assign tasks, and provide necessary training.
• Assist in budgeting, monitor expenses, and ensure cost-efficient operations.
• Maintain accurate records, reports, and documentation.
• Ensure office equipment and systems are functioning well; arrange repairs or upgrades when needed.

Skills

Leadership

Communication

Microsoft Office

Education

Diploma or Degree in Business Administration, Management, or related field

Job description

Responsibilities

Manage daily administrative operations and ensure compliance with company policies.

Handle petty cash, staff reimbursements, and monthly utility payments.

Supervise administrative staff, assign tasks, and provide necessary training.

Assist in budgeting, monitor expenses, and ensure cost-efficient operations.

Maintain accurate records, reports, and documentation.

Communicate and enforce company policies and procedures effectively.

Coordinate with internal teams, vendors, and stakeholders to support office functions.

Organize meetings, events, and conferences, including all logistical arrangements.

Ensure office equipment and systems are functioning well; arrange repairs or upgrades when needed.

Oversee company vehicle usage, maintenance schedules, and availability.

Manage petrol cards and monitor fuel consumption for accurate reporting.

Ensure Touch ‘n Go cards are topped up and ready for business travel.

Prepare monthly worker salaries.

Perform other duties as assigned.

Requirements

• Diploma or Degree in Business Administration, Management, or related field.
• Minimum 3–4 years of relevant working experience.
• Strong leadership and team management capabilities.
• Excellent communication skills (written and verbal).
• Proficient in Microsoft Office (Word, Excel, PowerPoint).