Admin Executive

Coolrich Engineering (M) Sdn Bhd; Kepong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading engineering firm in Malaysia is seeking an Administrative Officer who will be responsible for various administrative tasks including document control, meeting preparations, and liaising with stakeholders. Proficiency in Mandarin is essential for this role, alongside strong organisational skills and experience in office administration. The ideal candidate should have a background in supporting HR and finance with documentation.

Qualifications

• More than 2 years of experience in office administration.
• Strong organisational and multitasking abilities are essential.
• Excellent command of Mandarin is a must, along with English and Bahasa Malaysia.

Responsibilities

• Handle general administrative tasks including filing, data entry, and document control.
• Maintain proper documentation for internal and external audits.
• Draft letters, reports, and presentations as required.
• Prepare meeting agendas and take minutes.

Skills

Organisational abilities

Multitasking

Confidentiality

Proficiency in Mandarin

Excellent command of English

Excellent command of Bahasa Malaysia

Tools

Microsoft Office

Job description

Since this role requires frequent interaction with Mandarin‑speaking stakeholders, proficiency in Mandarin is essential.

Key Responsibilities

• Handle general administrative tasks, including filing, data entry, and document control
• Maintain proper documentation for internal and external audits
• Draft letters, reports, and presentations as required
• Prepare meeting agendas, take minutes, and follow up on action items
• Coordinate announcements or updates on behalf of the management team
• Liaise with external partners, clients, potential clients and service providers
• Support HR and finance teams with basic documentation and record‑keeping

Requirements

• More than 2 years of experience in office administration
• Strong organisational and multitasking abilities
• Excellent command of Mandarin, English and Bahasa Malaysia (Mandarin is a must)
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Confidentiality, professionalism, and strong attention to detail
• Ability to work independently and handle fast‑paced tasks