Admin Executive

By Chefiza; Kelantan; On-site; MYR 30,000 - 45,000; Full time

Job summary

A dynamic company in Kelantan is seeking an Admin Executive to provide essential administrative support. Responsibilities include managing filing systems, preparing reports, scheduling appointments, and handling foreign worker documentation. The ideal candidate will have proven experience in a similar role, excellent organizational skills, and proficiency in Microsoft Office. The role offers a competitive salary and opportunities for career development in a supportive work environment.

Benefits

Competitive salary package

Training & career development opportunities

Positive workplace culture

Qualifications

• Experience as an Administrative Assistant or similar role.
• Ability to prioritize tasks effectively.
• Experience with foreign worker administration is an advantage.

Responsibilities

• Manage filing systems effectively.
• Prepare reports and documents as needed.
• Coordinate meetings and travel arrangements.
• Provide customer service to stakeholders.
• Support implementation of office policies.

Skills

Organizational and time management skills

Communication skills

Proficiency in Microsoft Office

Attention to detail

Job description

Admin Executive

📍 Pengkalan Chepa, Kelantan | 🕒 Full-Time

About the Role

We are seeking a highly organized and proactive Admin Executive to join our vibrant team at By CheFiza Sdn Bhd. In this role, you will provide essential administrative support to ensure smooth and efficient operations across the company, including managing documentation and compliance related to foreign workers.

What You’ll Be Doing

• Manage and maintain accurate filing systems (electronic & physical).
• Prepare reports, presentations, and documents as required.
• Coordinate and schedule appointments, meetings, and travel arrangements.
• Provide excellent customer service to internal and external stakeholders.
• Perform general administrative duties including data entry, proofreading, and formatting.
• Support the implementation of office policies and procedures to improve efficiency.
• Handle administrative tasks related to foreign workers, including work permits, contracts, documentation, and compliance with government regulations.

What We’re Looking For

• Proven experience as an Administrative Assistant, Admin Executive, or similar role.
• Excellent organizational and time management skills, able to prioritize and meet deadlines.
• Strong communication and interpersonal skills with a professional, customer-focused approach.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work independently as well as in a team.
• High attention to detail and accuracy.
• Experience in handling foreign worker administration (permit renewal, documentation, liaison with authorities) will be an added advantage.

What We Offer

At By CheFiza Sdn Bhd, we believe in creating a supportive and collaborative work environment where our people can grow and thrive. We offer:

• Competitive salary package
• Training & career development opportunities
• Positive and dynamic workplace culture

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