ADMIN EXECUTIVE

AVS Travel Sdn Bhd; Malacca City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A travel services company in Johor is seeking an Administrative Officer to handle general administrative tasks and maintain company records. The ideal candidate has a Diploma in Business Administration, at least 1 year of experience, and is proficient in relevant tools like Bukku.my and OnPay. This role provides an opportunity to be part of a new department and offers a supportive, fast-paced working environment aimed at personal growth and potential leadership in the future.

Benefits

Clear career path with performance-based growth

Training and incentives included

Supportive working environment

Qualifications

• Minimum Diploma in Business Administration or a related field.
• At least 1 year of experience in an administrative role.
• Familiar with or able to learn quickly Bukku.my and OnPay.
• Strong communication skills in Bahasa Melayu and English.

Responsibilities

• Handle general administrative tasks including filing and data entry.
• Maintain and update company records and databases.
• Prepare invoices and follow up on customer payments.
• Assist with managing the OnPay system.
• Support preparation of travel quotations and bookings.
• Communicate with suppliers and clients for smooth workflow.

Skills

Administrative tasks

Communication skills

Detail-oriented

Organizational skills

Multitasking

Familiarity with Bukku.my

Microsoft Office

Google Workspace

Education

Diploma in Business Administration

Tools

Bukku.my

OnPay

Job description

Responsibilities

• Handle general administrative tasks including filing, documentation, and data entry.
• Maintain and update company records, databases, and document management systems.
• Prepare invoices, receipts, and follow up on customer payments using Bukku.my.
• Use Bukku.my to record, manage, and monitor financial transactions and monthly reports.
• Assist with managing the OnPay system for agent/affiliate registration, tracking, and commission coordination.
• Support preparation of travel quotations, bookings, and client correspondences.
• Coordinate office operations including supply tracking and scheduling support.
• Communicate with suppliers, clients, and internal teams to ensure smooth workflow.
• Support HR tasks such as attendance tracking, document filing, and staff onboarding.
• Assist in preparing sales or operations reports for management.
• Carry out other ad-hoc duties as required by management.

Qualifications

• Minimum Diploma in Business Administration or a related field.
• At least 1 year of experience in an administrative role (experience in travel or tourism is an advantage).
• Must be familiar with, or able to learn quickly, Bukku.my (for accounting & invoicing) and OnPay (for affiliate/agent system).
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace tools.
• Detail-oriented with excellent organizational and multitasking skills.
• Strong communication skills in Bahasa Melayu and English.
• Able to work independently with minimal supervision and take initiative to complete tasks.

Why Join Us?

• Be part of the core team building a new department.
• Clear career path with performance-based growth.
• Opportunity to lead the department in the future.
• Supportive, fast-paced working environment.
• Training and incentives included.
• This role is ideal for someone who’s ready to take ownership and grow with us. The right candidate may be considered to lead the inbound department in the future, based on performance and contribution.