Admin Executive

HUI HONG YUAN PETROLEUM SDN BHD; Jasin; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading petroleum company in Jasin, Malacca, is seeking an Administrative Support professional. In this role, you will handle various administrative tasks, including scheduling and documentation while serving as a liaison for both internal and external stakeholders. The ideal candidate should have strong organizational and communication skills, with proficiency in Mandarin to cater to clients. This position focuses on supporting executives and ensuring efficient office management.

Qualifications

• Experience in administrative roles or similar functions.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Excellent communication and interpersonal skills.

Responsibilities

• Handle general administrative tasks, such as answering phones.
• Schedule meetings and coordinate travel arrangements.
• Prepare and edit documents and reports.
• Maintain office supplies and manage inventory.
• Enter and manage data in spreadsheets and databases.
• Serve as a contact point for internal and external stakeholders.
• Assist with HR tasks, including maintaining employee records.
• Help with budget preparation and expense monitoring.

Skills

Administrative support

Scheduling and coordination

Documentation

Office management

Data management

HR support

Financial support

Fluent in Mandarin

Job description

Company

HUI HONG YUAN PETROLEUM SDN BHD – Jasin, Melaka

Responsibilities

• Administrative support: Handle general administrative tasks like answering phones, managing emails, and organizing files.
• Scheduling and coordination: Schedule meetings, appointments, and travel arrangements, and manage calendars for executives and staff.
• Documentation: Prepare and edit documents, reports, presentations, and other materials.
• Office management: Maintain office supplies, manage inventory, and handle purchasing requests.
• Data management: Enter and manage data in spreadsheets and databases.
• Liaison: Serve as a point of contact for internal and external stakeholders, such as vendors, clients, and other departments.
• HR support: Assist with HR-related tasks like maintaining employee records and onboarding new hires.
• Financial support: Assist with budget preparation, expense monitoring, and processing invoices.
• Native speaker (Mandarin) to effectively communicate with Mandarin-speaking clients.

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