Admin cum Secretary

TEKMARK SDN BHD; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia is seeking a dedicated Secretary to assist the Group Managing Director (GMD) with daily operations. This role involves managing the GMD’s schedule, providing administrative support, and coordinating travel arrangements. Candidates should possess strong organizational skills, a professional attitude, and a commitment to long work hours. Mandarin-speaking ability is a plus. The position offers a remuneration package reflecting these hours.

Qualifications

• Strong serving mindset and willingness to handle dynamic needs.
• Able to commit to long working hours (8am–8pm, Monday to Friday).
• Highly organized, discreet, reliable, and able to maintain confidentiality.

Responsibilities

• Work directly with the GMD as his primary personal and business support.
• Manage and organize the GMD’s daily business agenda and appointments.
• Provide administrative support including document preparation and travel bookings.

Skills

Strong serving mindset

Professional attitude

Organization skills

Ability to maintain confidentiality

Mandarin-speaking ability

Education

Basic secretarial or administrative background

Job description

Overview

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Are you someone with a strong serving attitude, high responsibility, and the passion to support top-level management? We are looking for a dedicated Secretary to work closely with our Group Managing Director (GMD) and ensure his day-to-day operations run smoothly.

What You’ll Do

• Work directly with the GMD as his primary personal and business support.
• Coordinate closely with the GMD’s personal driver for daily movement, meeting schedules, and travel arrangements.
• Manage and organize the GMD’s daily business agenda, appointments, and workflow.
• Provide simple administrative and secretarial support, including document preparation, basic correspondence and manage company-wide travel bookings.
• Ensure proactive follow-up and smooth execution of all tasks assigned by the GMD.

What We’re Looking For

• Strong serving mindset, professional attitude, and willingness to handle dynamic needs.
• Able to commit to long working hours (8am–8pm, Monday to Friday).
• Basic secretarial or administrative background preferred.
• Mandarin-speaking ability is an added advantage.
• Highly organized, discreet, reliable, and able to maintain confidentiality at all times.
• Remuneration package will reflect the 8:00 AM to 8:00 PM schedule.
• Flexibility may apply from time to time (e.g., 11:00 AM to 7:00 PM or occasional early release) depending on superior needs and operational requirements.

Application Questions

• What’s your expected monthly basic salary?
• How many years' experience do you have as a secretary?
• How much notice are you required to give your current employer?