Admin cum HR Manager | Pasir Gudang

Hirehub Management Sdn. Bhd.; Pasir Gudang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A growing industrial equipment company in Pasir Gudang is seeking an Admin cum HR Admin Manager to manage HR and administrative functions. The role involves overseeing recruitment, payroll, employee relations, and compliance. Candidates should have a degree in HR or Business Administration, with at least 5 years of relevant experience. Strong knowledge of Malaysian labor laws and proficiency in Microsoft Office is essential, with a salary range of RM7k - RM9k.

Qualifications

• Minimum 5 years of HR & Admin experience in manufacturing.
• Strong knowledge of Malaysian employment laws.
• Fluent in English and Bahasa Malaysia; Mandarin is a plus.

Responsibilities

• Oversee and manage HR and administrative functions.
• Handle payroll, employee records, and compliance.
• Develop HR strategies aligned with business objectives.

Skills

Leadership

Interpersonal skills

Negotiation

Problem-solving

Attention to detail

Education

Degree/Diploma in Human Resource Management or Business Administration

Tools

Microsoft Office

HRIS systems

Job description

Company Background

Our client is an industrial equipment company based in Pasir Gudang, Johor, Malaysia, primarily engaged in the wholesale of industrial machinery, equipment, and related supplies, with a focus on generator-related products. The company also provides maintenance and repair services for electrical equipment, offering integrated system solutions for factories and engineering clients. As a newly established and growing enterprise, it is actively expanding its presence in the market and presents solid potential for technical professionals seeking a hands-on, growth-oriented environment.

Job Summary

The Admin cum HR Admin Manager is responsible for overseeing and managing the full spectrum of Human Resources and administrative functions within the manufacturing plant. This includes recruitment, training, payroll, employee relations, regulatory compliance, and office/facility administration to support smooth plant operations.

Key Responsibilities

Human Resource Management

• Develop and implement HR strategies aligned with the company's business objectives.
• Manage full-cycle recruitment for both white- and blue-collar positions (production, engineering, office).
• Oversee onboarding, orientation, and employee training & development programs.
• Handle payroll, statutory contributions (EPF, SOCSO, EIS), and HRMS.
• Maintain employee records, contracts, leave, attendance, and performance appraisals.
• Advise on employment legislation and ensure HR policies comply with Malaysian Labour Law.
• Lead employee engagement, welfare programs, and disciplinary procedures.

Administrative Management

• Supervise general administration including office supplies, company assets, and facility upkeep.
• Manage company licenses, permits, insurance, and compliance documentation (e.g., SSM, MITI, DOE, BOMBA).
• Coordinate safety, security, and emergency procedures in cooperation with Safety Officer and Facility team.
• Support expatriate work permit applications and compliance if applicable.
• Handle coordination with external service providers (legal, transport, canteen, cleaners, security).
• Reporting & Planning
• Prepare HR and Admin-related reports for management (headcount, turnover, absenteeism, etc.).
• Participate in budget planning and cost control related to HR & Admin functions.
• Support company audits and internal/external inspections (labour office, ISO, etc.).

Qualifications & Experience

• Degree/Diploma in Human Resource Management, Business Administration, or related field.
• Minimum 5 years of HR & Admin experience, preferably in a manufacturing or industrial environment.
• Strong knowledge of Malaysian employment laws and HR best practices.
• Proficient in Microsoft Office and HRIS systems.
• Experience with foreign worker management and JTK/Immigration processes is an added advantage.
• Fluent in English and Bahasa Malaysia. Mandarin is an advantage for communication with suppliers or workers.

Key Skills

• Strong leadership and interpersonal skills.
• High integrity, confidentiality, and discretion.
• Excellent organizational and multitasking abilities.
• Good negotiation and problem-solving skills.
• Attention to detail and ability to work under pressure.

Salary Range: RM7k - RM9k