Admin Clerk

INSUT; Kulai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A Malaysian company in Kulai is seeking an Administrative Support professional to manage daily administrative tasks and office coordination. The role involves handling communications, maintaining records, and providing support across departments including HR and finance. Ideal candidates will excel in organization, possess strong communication skills, and demonstrate proficiency in data management. This position is essential for ensuring smooth operations and excellent customer service within the office environment.

Qualifications

• Strong organizational skills to manage multiple tasks efficiently.
• Excellent communication abilities for dealing with clients and staff.
• Detail-oriented with high accuracy in data entry and document management.

Responsibilities

• Handle day-to-day administrative duties such as filing and data entry.
• Assist in coordinating office activities and operations.
• Support internal and external communications.
• Input, update, and verify data in company systems.
• Provide clerical support to HR, finance, and operations.

Skills

Attention to detail

Organizational skills

Communication skills

Proficiency in Microsoft Office

Job description

Handle day-to-day administrative duties such as filing, data entry, photocopying, and scanning documents.

Maintain and organize office records, databases, and filing systems (physical & digital).

Prepare, update, and manage documents, spreadsheets, and reports.

Administrative Support

• Handle day-to-day administrative duties such as filing, data entry, photocopying, and scanning documents.
• Maintain and organize office records, databases, and filing systems (physical & digital).
• Prepare, update, and manage documents, spreadsheets, and reports.

Office Coordination

• Assist in coordinating office activities and operations to ensure efficiency and compliance with company policies.
• Manage office supplies inventory; monitor stock levels and place orders when necessary.
• Maintain office equipment and arrange for repairs or servicing when needed.

Communication & Correspondence

• Answer and direct phone calls, take messages, and respond to basic inquiries.
• Draft and send emails, letters, memos, and other communications.
• Support internal and external communications with staff, clients, and suppliers.

Data Management

• Input, update, and verify data in company systems or software.
• Generate daily, weekly, or monthly reports for management.
• Maintain confidentiality of sensitive information.

Support to Departments

• Provide clerical support to HR, finance, operations, or other departments as needed.
• Assist in processing invoices, purchase orders, and basic bookkeeping tasks.
• Help with scheduling meetings, appointments, and preparing meeting materials.

Customer Service

• Greet visitors and direct them to the appropriate staff or department.
• Assist with customer or client inquiries in a polite and professional manner.

Other Duties

• Support event coordination (meetings, training sessions, company events).
• Perform any other administrative tasks as assigned by supervisors or managers.