Admin Assistant & Receptionist

UKA SOLUTIONS Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A reputable company in Kuala Lumpur is seeking a professional administrator to provide general administrative support and manage front office operations. The ideal candidate must be proficient in spoken and written Mandarin, have a strong integrity background, and possess excellent communication skills. Responsibilities include managing communications, document preparation, and assisting with HR and finance tasks. This role offers comprehensive benefits including medical insurance and opportunities for career advancement.

Benefits

Comprehensive medical insurance coverage

Opportunities for career advancement

Annual Bonus and Salary Increment Opportunities

Parking Allowance Provided

Qualifications

• Minimum 1–2 years of relevant working experience.
• Professional appearance and positive attitude.
• Familiarity with handling confidential information securely.

Responsibilities

• Provide general administrative assistance, including document preparation.
• Assist in the preparation of letters, memos, and presentation materials.
• Organise and manage internal meetings and appointments.
• Maintain a tidy and professional front office.

Skills

Proficient in spoken and written Mandarin

Fluent in English

Strong communication skills

Organisational skills

Ability to work under pressure

Integrity and clean financial background

Education

SPM/Diploma in Business Administration or related field

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Job description

Job Overview

Welcome and assist visitors, clients, and external parties in a courteous and professional manner. Manage incoming phone calls, emails, and receive mail & etc.

Responsibilities

• Provide general administrative assistance, including document preparation, filing, photocopying.
• Assist in the preparation of letters, memos, and presentation materials as needed.
• Organise and manage internal meetings, appointments, and room bookings.
• Coordinate schedules and ensure meeting spaces are prepared in advance.
• Maintain a tidy, organised, and professional front office and common work areas.
• Support initiatives that improve workplace efficiency and flow.
• Track office and pantry supplies, ensuring timely replenishment.
• Liaise with vendors for procurement when necessary.
• Monitor the condition of office equipment and coordinate maintenance when required.
• Report and follow up on facility issues to ensure minimal disruption.
• Support ad hoc tasks and other responsibilities as assigned by management.
• Assist with HR and finance, providing basic data entry and documentation tasks to HR and accounts teams.
• Must have no criminal record; strong integrity and clean financial background is critically important.
• Proficient in spoken and written Mandarin (mandatory), and fluent in English. This ensures effective communication with our diverse client base and stakeholders.
• Professional appearance and positive attitude.
• Able to start work immediately is an added advantage.

Requirements

• Minimum 1–2 years of relevant working experience.
• Minimum SPM/Diploma in Business Administration, Office Management, or related field.
• Work effectively in a fast-paced environment with minimum supervision.
• Strong communication & organisational skills with the ability to prioritise tasks under pressure.
• Familiarity with handling confidential information securely.
• Proficiency in word processing and data entry tasks using Microsoft Office Suite (Word, Excel, Outlook).
• Must have no criminal record; strong integrity and clean financial background is critically important.
• Proficient in spoken and written Mandarin (mandatory), and fluent in English.
• Professional appearance and positive attitude.
• Able to start work immediately is an added advantage.

Benefits

• Comprehensive medical insurance coverage
• Opportunities for career advancement and professional development
• A positive and supportive work environment
• Leave Entitlements: Annual Leave, Maternity Leave, and Paternity Leave
• Statutory Contributions: EPF, SOCSO, and EIS
• Annual Bonus and Salary Increment Opportunities
• Yearly Salary Review and Year-End Bonus
• Parking Allowance Provided

Location & Hours

Work Location: Sunway Velocity Signature 2 Office

Working Hours: Monday to Friday, 10:00 AM – 07:00 PM