Admin Assistant, Legal Section, Corporate Affairs Department

Air Selangor; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading water supply company in Kuala Lumpur is seeking a candidate to provide clerical and administrative support in their Contract Unit. The ideal candidate will have a diploma and basic IT skills. Fresh graduates are encouraged to apply, and relevant experience is a plus. Responsibilities include coordinating office work, managing documents, and submitting reports.

Qualifications

• Fresh graduate is encouraged to apply.
• Relevant working experience is an added advantage.
• Familiarity in relevant areas of law such as construction, commercial and corporate laws.

Responsibilities

• Provide clerical and administrative support to the Associates in Contract Unit.
• Liaise with other departments and regions as necessary.
• Compile, update, and submit relevant reports for Contract Unit.

Skills

Proficient in Microsoft Office

Basic typing skill

IT skills

Education

Diploma in any field from recognized institution

Job description

Overview

JOB SUMMARY To carry out clerical and administration works of the Contract Unit.

Responsibilities

• Provide clerical and administrative support to the Associates in Contract Unit.
• Provide support in the co-ordination of the work of the office and the committees for which the Associates is responsible.
• Liaise with other departments and regions as and when necessary.
• Compose correspondences, emails, distribute and file according to the subject matter/departments.
• Arrange and file delivery orders and correspondences accordingly.
• Receive incoming documents, acknowledge and distribute to the Associate-in-charge of the matter.
• Compile, update, and submit the relevant reports (Monthly KPI Report & On-Going Matters) for Contract Unit.
• Digitalization of all contract documents sent to LCSD for safe-keeping (Preparing and updating Safe-keeping Master list and Scanning of contract documents).
• Assist respective Originating Department (OD) on matters pertaining to LCSD’s processes (Process the Agreements for stamping at LHDN).
• Assist in Electronic Stamp Duty Assessment & Payment System (STAMPS) under Lembaga Hasil Dalam Negeri.
• Any other tasks as and when assigned by the Management / Superior from time to time.

Minimum Qualifications

• Diploma in any field from any recognized institution or equivalent.
• Fresh graduate is encouraged to apply.
• Relevant working experience is an added advantage.
• Proficient in Microsoft Office.
• Basic typing skill.
• IT skills.
• Familiarity in relevant areas of law such as construction, commercial and corporate laws