Admin Assistant (Kuala Lumpur)

UEM Edgenta Berhad; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading administrative organization in Kuala Lumpur seeks a dedicated administrative support professional. This role involves managing office operations, supporting HR functions, and maintaining inventory. The ideal candidate should have a postgraduate qualification in Office Administration and 1-3 years of relevant experience, with strong organisational and communication skills. This position offers a renewable contract until October 2026, subject to management approval.

Qualifications

• 1–3 years of experience in administration or HR support.
• Basic understanding of HR processes and inventory control.
• Strong document preparation and coordination skills.

Responsibilities

• Provide day-to-day administrative support including documentation and scheduling.
• Manage office supplies and ensure smooth operations.
• Coordinate internal and external meetings.

Skills

Organisational skills

Communication skills

Multitasking

Proficiency in Microsoft Office

Education

Postgraduate Certificate/Diploma in Office Administration or related field

Job description

Responsibilities

• Provide day-to-day administrative support, including document preparation, email correspondence, filing, scheduling, and office coordination.
• Manage office supplies, pantry items, furniture needs, and general upkeep, ensuring smooth operational support.
• Maintain and update organisational records such as staff lists, contact directories, org charts, and emergency contacts.
• Coordinate and schedule internal/external meetings, arrange venues, prepare agendas, compile materials, and record minutes.
• Support HR functions by maintaining leave and attendance records, processing overtime/claims, and assisting with onboarding and access setup.
• Assist with training arrangements for internal and client programmes, including room setup, materials, refreshments, and IT coordination.
• Handle confidential HR documents and communication with professionalism and discretion.
• Oversee store and inventory management—stock control, tagging, shelving, ordering, receiving goods, documentation, and vendor coordination.
• Manage key administration, including maintaining the Master Key List, tagging, logbooks, SOP compliance, and periodic audits.
• Prepare monthly operational and service reports, coordinate with site teams and departments, and ensure timely submission to management.

Requirements

• Postgraduate Certificate/Diploma in Office Administration or a related field.
• 1–3 years of working experience, with relevant exposure to administration, HR support, or inventory management.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) with strong document preparation and coordination skills.
• Basic understanding of HR processes, administrative workflows, and inventory control procedures.
• Strong organisational, communication, and multitasking skills with the ability to handle confidential information professionally.

Remark: The contract is until October 2026. Renewable contract subject to management approval.