Admin Assistant / Admin Executive

5G-Starlink Pte.; Malacca City; On-site; MYR 20,000 - 100,000; Full time

Job summary

A dynamic tech company in Malacca City is seeking an Admin Assistant to support office administration activities. The ideal candidate should have a Diploma or Bachelor's Degree in Business Studies or related fields, possess excellent communication skills in English, Bahasa Malaysia, and Mandarin, and be proficient in Microsoft Office. Responsibilities include organizing appointments, managing company operations, and liaising with senior managers. This role is pivotal for maintaining efficient office management and requires strong organizational skills.

Qualifications

• Possess at least a SPM/Diploma/Bachelor's Degree in relevant fields.
• Excellent communication skills in English, Bahasa Malaysia, and Mandarin.
• Proficiency in Microsoft Office and knowledge of office management systems.

Responsibilities

• Assist in office administration activities.
• Manage company operations by maintaining office systems and documentation.
• Liaise with executive and senior administrative assistants.

Skills

Excellent communication skills in English

Proficiency in Microsoft Office

Strong organizational skills

Attention to detail

Problem-solving skills

Education

SPM/Diploma/Bachelor's Degree in Business Studies/Administration/Management

Tools

Office equipment knowledge

Job description

About the job Admin Assistant / Admin Executive

Job Descriptions

• Assist in office administration activities.
• To handle office administration such as purchase order and invoice.
• Manage company operations by maintaining office system and documentations such as general office files.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Book travel and hotel arrangements.
• Submit and reconcile expenses reports.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Job Requirements

• Possess at least a SPM / Diploma / Bachelor's Degree in Business Studies / Administration / Management, or equivalent.
• Excellent communication skills in both written and spoken English, Bahasa Malaysia and Mandarin.
• Working knowledge of office equipment, like printers and fax machines.
• Knowledge of office management systems and procedures.
• Proficiency in Microsoft Office.
• Strong organizational skills with the ability to multi-task.
• Attention to detail and problem-solving skills.