Admin Assistant

Gamalux Sdn. Bhd.; Selangor; On-site; MYR 36,000 - 48,000; Full time

Job summary

A leading organization in Malaysia is seeking an Administrative Assistant to support awareness programs. Responsibilities include managing schedules, preparing documents, and collaborating with environmental organizations. Candidates should have at least a Diploma and 2 years of related experience, with proficiency in Microsoft Office. Strong organizational skills and the ability to handle confidential information are essential. This is an office-based position with occasional travel for events and flexible work hours during campaigns.

Qualifications

• At least 2 years of related working experience.
• Experience working with trade associations, NGOs, or chambers of commerce is an advantage.
• Reliable and able to handle confidential information with integrity.

Responsibilities

• Provide general administrative assistance to the team.
• Manage schedules, appointments, and meetings related to awareness programs.
• Compile and analyse data to measure the effectiveness of awareness campaigns.
• Support the planning and execution of awareness events and campaigns.

Skills

Microsoft Office Suite

Interpersonal Skills

Organizational Skills

Detail-oriented

Multitasking

Education

Diploma or higher qualification

Job description

Provide general administrative assistance to the team.

Manage schedules, appointments, and meetings related to awareness programs.

Prepare and distribute meeting agendas, minutes, and related documents.

Maintain accurate records of awareness activities, participant information, and feedback.

Compile and analyse data to measure the effectiveness of awareness campaigns.

Support the planning and execution of awareness events and campaigns.

Ensure all materials and resources are available and set up for events.

Collaborate with environmental organizations and local authorities to promote awareness program.

Liaise with vendors and service providers to support awareness activities.

Job Requirement

Candidate must possess at least Diploma or higher qualification.

At least 2 years of related working experience.

Advantage if candidates have experience working with trade associations, NGOs, or chambers of commerce.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Detail-oriented and capable of managing multiple tasks simultaneously.

Friendly and approachable with strong interpersonal skills.

Reliable and able to handle confidential information with integrity.

Strong organizational and multitasking skills.

Office-based with occasional travel to event locations and community sites.

Flexibility to work outside regular business hours during events and campaigns.