Admin Assistant

ULTRAVERGE Sdn Bhd; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A Malaysian IT solutions provider is seeking an administrative professional to manage office tasks and support daily operations. The ideal candidate will have at least 1 year of experience in administrative duties and be proficient in Microsoft Office Suite. Responsibilities include preparing documents, managing schedules, and maintaining filing systems. This role requires excellent communication skills and a strong attention to detail to ensure efficiency in operations.

Qualifications

• Minimum 1 year of experience in administrative duties.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong attention to detail with a high level of accuracy.
• Excellent written and verbal communication skills.
• Familiarity with SQL Accounting Software is an added advantage.

Responsibilities

• Prepare quotations, purchase orders, invoices, and delivery orders.
• Prepare company documents for tender and RFQ submissions.
• Arrange training and travel bookings when required.
• Create and maintain electronic and physical filing systems.
• Handle incoming calls, emails, and correspondence.
• Monitor and restock office supplies.
• Manage office equipment and coordinate repairs.
• Perform data entry with high accuracy.
• Collaborate with colleagues and provide assistance.

Skills

Experience in administrative duties

Proficient in Microsoft Office Suite

Strong attention to detail

Excellent written and verbal communication skills

Familiarity with SQL Accounting Software

Job description

Ultraverge Sdn Bhd is a Malaysian IT solutions provider specialising in digital transformation, infrastructure, networking, and cybersecurity solutions.

Key Responsibilities

• Prepare quotations, purchase orders, invoices, and delivery orders
• Prepare and provide company documents for tender and RFQ submissions
• Arrange training and travel bookings, including itineraries, when required
• Create and maintain electronic and physical filing systems
• Handle incoming calls, emails, and correspondence, ensuring timely responses
• Monitor and restock office supplies to maintain adequate inventory levels
• Manage office equipment and coordinate repairs or maintenance as needed
• Perform data entry with a high level of accuracy
• Collaborate with colleagues and provide assistance when required

Required Skills & Qualifications

• Minimum 1 year of experience in administrative duties
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong attention to detail with a high level of accuracy
• Excellent written and verbal communication skills
• Familiarity with SQL Accounting Software is an added advantage

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