Admin Assistant

SLOT DESIGN STUDIO(M) SDN. BHD.; Petaling Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading design agency in Petaling Jaya is looking for an experienced Administration Officer. This role involves managing office operations, assisting HR duties, and supporting the Managing Director. Candidates should have at least 3 years of experience in administration and HR, strong communication skills, and proficiency in Mandarin. A supportive work environment with competitive compensation awaits.

Benefits

Competitive compensation

Supportive work environment

Professional growth opportunities

Qualifications

• Minimum 3 years of working experience in administration & HR or equivalent.
• Independent and able to work with minimum supervision.
• Able to handle confidential information with integrity.

Responsibilities

• Manage office supplies, documents, and filing systems.
• Coordinate staff onboarding and training.
• Provide overall administrative support to the Managing Director.

Skills

Strong organisational skills

Time management

Excellent communication

Interpersonal skills

Proficient in Mandarin

Problem-solving mindset

Team player

Education

SPM/Diploma

Tools

Microsoft Office Suite

Job description

Responsibilities

• Manage office supplies, documents, and filing systems (digital & physical).
• Manage and execute daily administrative tasks to maintain a smooth workflow within the office environment and project needs.
• Handle ad-hoc assignments and other duties as assigned by Superior from time to time.
• Assist with the preparation of reports, presentations, and other documentation as required.
• Support travel arrangements and event coordination when needed.
• Provide overall administrative and coordination support to the Managing Director.
• Ensure confidentiality and effective communication with Managing Director at all times.

HR Duties

• Assist with arranging recruitment interviews.
• Assist in preparing HR documents such as warning letters and memos.
• Assist in the implementation of HR policies and set up Company Handbook in accordance with company rules and Malaysian Labour Law & Employment Act.
• Coordinate staff onboarding, training, welfare activities, and staff exit process.
• Assist in employee relations matters, including grievances, disciplinary cases, misconduct investigations, and basic counselling when necessary.
• Perform other HR ad-hoc tasks as required.

Qualifications

• Minimum 3 years of working experience in administration & HR or equivalent.
• At least SPM/Diploma.
• Independent and able to work with minimum supervision.
• Strong organisational and time management skills with the ability to prioritise tasks and meet deadlines.
• Excellent communication and interpersonal skills, with a professional approach.
• Required languages: Mandarin, Bahasa Melayu, and English (proficient in Mandarin to communicate with Mandarin-speaking clients).
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
• Attention to detail and a proactive, problem‑solving mindset.
• A team player who is adaptable and able to work in a fast‑paced environment.
• Able to handle confidential information with integrity.

What We Offer

At SLOT DESIGN STUDIO(M) SDN. BHD., we provide a supportive and collaborative work environment that fosters professional growth and development. You'll have the opportunity to work on a variety of projects and contribute to the success of the company. We offer competitive compensation, attractive benefits, and a range of initiatives to support your overall well‑being.

About Us

SLOT DESIGN STUDIO(M) SDN. BHD. is a leading design agency that specializes in creating innovative and impactful visual solutions for our clients. Our team of talented designers and creative professionals is dedicated to delivering exceptional results and exceeding client expectations. We are committed to fostering a dynamic and inclusive workplace where everyone can thrive.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following languages are you fluent in?
• How many years' experience do you have as an administrative assistant?
• How many years' experience do you have as an administration coordinator?
• How would you rate your English language skills?

What Can I Earn as an Administration Officer

Open positions bring competitive salary packages tailored to experience and skill set, designed to reward dedication and performance in a dynamic company environment.

If you're excited to join our team and contribute to our success, apply now!