Admin Assistant

ZENY IT SDN BHD; Kuala Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading IT company based in Kuala Selangor is seeking candidates for an administrative role. Responsibilities include handling general administrative tasks, managing documentation, and providing customer support. The role involves coordination with vendors and maintaining stock records. Ideal candidates should have strong organizational and communication skills. The company offers a modern office environment, career growth opportunities, and various benefits including medical allowances.

Benefits

Prime Location – Walking Distance to LRT Asia Jaya

Comfortable & Modern Office Environment

Company Car Usage

Career Growth in the IT Industry

Supportive & Friendly Team Culture

Training & Learning Opportunities

Medical & Allowances

Qualifications

• Experience in general administrative duties including filing and data entry.
• Ability to prepare and maintain various company documents.
• Excellent communication skills for customer inquiries and coordination.

Responsibilities

• Handle general administrative duties including filing and data entry.
• Prepare and maintain company documents such as invoices and purchase requests.
• Support project teams with documentation and asset tracking.
• Coordinate with vendors for hardware delivery and returns.
• Follow up with clients on job progress and customer inquiries.
• Manage stock inventory and prepare billing documents.
• Assist in maintaining confidentiality and sensitive information.

Job description

Requirement

Administrative & Office Support

Project & Operational Support

Customer Service & Support Coordination

Procurement & Inventory

Finance & Documentation Support

Compliance & Admin Processes

Responsibility

• Handle general administrative duties including filing, data entry, documentation updates, and internal record management.
• Prepare and maintain company documents such as quotation forms, purchase requests, DO/PO, invoices, and service reports.
• Support project teams with documentation preparation, device registration, serial number tracking, and asset updates.
• Coordinate with vendors, couriers, and suppliers for hardware delivery, collection, or RMA/warranty returns.
• Follow up with engineers and clients on job progress, service updates, and task completion. Answer customer inquiries via phone, email, or WhatsApp and route them to the relevant team.
• Manage stock in/out, ensure accurate asset tagging, and maintain monthly stock reports. Prepare basic documents for billing such as invoices, receipts, and delivery orders.
• Assist in maintaining confidentiality and accurate handling of sensitive information.

Benefits

• Prime Location – Walking Distance to LRT Asia Jaya
• Comfortable & Modern Office Environment
• Company Car Usage
• Career Growth in the IT Industry
• Supportive & Friendly Team Culture
• Training & Learning Opportunities
• Medical & Allowances.