Admin Assistant

Wan Husin & Associates Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading engineering consultancy in Kuala Lumpur is seeking an Administration Officer to assist the Head of Upstream Department in business development and communication with potential agency partners. Candidates should have a Diploma in Business Administration and 2–3 years of relevant experience, preferably in the Oil & Gas sector. Strong organizational and communication skills are essential for this fast-paced role.

Qualifications

• Minimum Diploma in Business Administration, Accounting or equivalent.
• At least 2–3 years of proven experience in administrative and accounting roles.
• Experience preferably within the Oil & Gas industry.

Responsibilities

• Assist Head of Upstream Department in business development activities.
• Prepare formal responses to enquiries from PAC companies.
• Communicate with overseas principals regarding agency appointments.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Attention to detail

Proficiency in Microsoft Office

Education

Diploma in Business Administration or equivalent

Tools

Microsoft Office

Basic accounting software

Canva

Job description

Overview

To Assist Head of Upstream Department in business development activities especially on activities related to enquiries from PAC companies (i.e: for Market Surveys, Screening, prequalification & tenders) and to prepare the formal response.

To assist Head of Upstream Department in communications with overseas principals as well as with new ones for potential agency appointments.

To assist Head of Upstream Department in checking the details of all enquiries form PACs to extend them accordingly to the respective principals / technical support partners & internal resources (HRM&A, Finance, GRS, Procurement).

To assist Head of Upstream Department in his marketing roles and get familiar with the basic technical and operational aspects of all WHAOG's principals product - both equipment and services.

To assist Head of Upstream Department in networking activities and participation in industry groups' function and programme (seminar, exhibitions, forum. etc.) such as MOGSC, MOGEC, SMECorp, MATRADE, etc.

Qualifications

Minimum Diploma in Business Administration, Accounting or equivalent.

At least 2–3 years of proven experience in administrative and accounting roles, preferably within the Oil & Gas industry.

Strong organizational and time management skills, with the ability to prioritize multiple tasks effectively.

High attention to detail and accuracy in documentation and record-keeping.

Proficient in Microsoft Office (Word, Excel, PowerPoint), Canva, and basic accounting software.

Excellent communication and interpersonal skills.

Able to work independently and collaboratively in a fast-paced environment.

Candidates who are able to start immediately are highly preferred.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following accounting software are you experienced with?
• Do you have experience preparing and submitting tenders?
• How many years of business development experience do you have?
• Do you have previous invoicing experience?

We are an established Civil & Structure and Mechanical & Electrical Engineering Consultant with a portfolio of diverse projects in hand. We are looking for suitably qualified and capable individuals to be in our Project Design Team. This is an opportunity to platform your career on a landmark project.

We are an established Civil & Structure and Mechanical & Electrical Engineering Consultant with a portfolio of diverse projects in hand. We are looking for suitably qualified and capable individuals to be in our Project Design Team. This is an opportunity to platform your career on a landmark project.

What can I earn as an Administration Officer