Admin Assistant

Charlton Martin Consultants Sdn Bhd; Kuala Lumpur; On-site; MYR 30,000 - 45,000; Full time

Job summary

A consulting firm in Kuala Lumpur is seeking an Admin Assistant to support management with daily administrative tasks such as scheduling, correspondence management, and procurement. The ideal applicant has at least 2 years of relevant experience, strong organizational skills, and proficiency in Microsoft Office. The position requires effective communication and the ability to work independently. Salary and benefits are commensurate with experience.

Qualifications

• Minimum 2 - 3 years relevant experience.
• Keen eye for detail and good organizational skills.
• Available to start immediately.

Responsibilities

• Carry out daily personal assistant and administrative responsibilities.
• Coordinate and schedule meetings and appointments.
• Manage correspondence and documents relevant to operations.
• Monitor office supplies inventory and manage procurement.
• Handle travel arrangements for the management team.

Skills

Good written and spoken English

Organizational abilities

Multi-tasking

Proactive communication

Computer literacy

Education

Professional Certificate/Diploma/Degree in Office Management

Tools

Microsoft Office

Adobe PDF

Job description

Charlton Martin Consultants Sdn Bhd invite applicants for the position of Admin Assistant to be based in our Kuala Lumpur Office (Mid Valley City).

If you excel through hard work, dedication and loyalty and would like to work in an open, challenging and rewarding environment, where international standards and work culture are practiced, you are invited to submit your application.

Responsibilities

• Carrying out daily personal assistant and administrative responsibilities.
• Coordinate and schedule meetings and appointments for the Managing Director, Directors and Consultants.
• Create, distribute, and manage various forms of correspondence, memos, and documents relevant to our operations.
• Ensure the timely submission of reports and outgoing correspondence.
• Handle the organization of travel arrangements for the Managing Director, Directors, and Consultants.
• Monitor office supplies inventory, managing procurement within budgetary constraints.
• Supervise facilities services, oversee maintenance activities and coordinate with tradespersons.
• Manage administrative tasks such as cost monitoring, program scheduling, system and equipment setup, and enrollment coordination.
• Execute specific projects, conduct research, and handle ad-hoc duties as assigned by management.
• Be the point of communication between outsourced IT Support and employees.
• Perform all other duties as assigned from time to time.

Requirements

• Professional Certificate/Diploma/Degree in Office Management, Business Studies, Administration, or equivalent.
• Minimum 2 - 3 years relevant experience.
• Good written and spoken English.
• A keen eye for detail and good organizational abilities.
• Ability to multi-task and meet deadlines with minimum supervision.
• Result-driven, independent, a strong team player, proactive and ability to communicate and coordinate effectively (both written and verbal).
• Computer literacy and proficiency in Microsoft Office applications and Adobe PDF.
• Available to start immediately.

The successful candidate will report to the Managing Director. Salary range, employment benefits will be commensurate with working experience and qualifications.