Admin Assistant

Petron Malaysia; Kuala Lumpur; On-site; MYR 30,000 - 45,000; Full time

Job summary

A leading oil company in Malaysia is seeking a dynamic administrator to handle meetings, personnel files, and manage various administrative tasks. The ideal candidate will possess a degree and 3 years of relevant experience in a fast-paced environment, showcasing strong interpersonal skills and proficiency in Microsoft Office and SAP.

Qualifications

• Minimum 3 years admin/secretarial experience.
• Possesses good command in written English.
• Able to prioritize work to meet several managers' needs.

Responsibilities

• Organize all meetings, communication sessions, and employee travel plans.
• Manage records management activities and personnel files.
• Process 3rd Party Service Invoices in SAP.

Skills

Microsoft Office

Interpersonal Skills

Time Management

Education

Degree in any related fields

Tools

SAP

Job description

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Petron Malaysia is an emerging and rapidly evolving Asian oil company. It is part of Petron Corporation which is the leading oil company in the Philippines. Our integrated refining, distribution, and retailing of world-class petroleum products help meet the country’s growing energy needs and contributes to a more progressive nation. We are dedicated and passionate about our vision - to be the leading provider of total customer solutions in the oil sector and its allied businesses.

We are seeking dynamic & innovative individuals who have the drive to make a difference & are fueled to succeed!

Responsibilities:

• Organize all meetings, communication sessions, employee travel plans followed up, visitor management.
• Manage / update all personnel files / vacation / medical reports / contract manning.
• Manage Records Management Activities i.e. Records retrieval, housekeeping and disposition of the department.
• Create LVPO & request order for all purchases, process payment and follow up with Account Payable.
• Update organization charts.
• Coordinate with contract vendors on 3rd party contract.
• Process 3rd Party Service Invoices in SAP.
• Process personnel invoices for Managers approvals / send to Payables.
• Coordinate flights / hotel bookings for the business.
• Coordinate with hotels on offsite meetings.
• Manage office supplies / festive cards / diaries / calendars for the departments.
• Process employees Daily Expense Statement claims.
• Any other general administrative duties.

Requirements:

• Possess Degree in any related fields with CGPA 3.00.
• Minimum 3 years admin/secretarial experience. Able to prioritize work to meet several managers needs.
• Good in computer skills – Microsoft office.
• Knowledge in SAP is an added advantage.
• Possesses good command and written in English.
• Strong interpersonal skills, good communicator, time management.

Thank you for your application! We’re thrilled that you’d like to join Petron Malaysia and we appreciate your interest in the position.

Please note that due to the volume of applications, only shortlisted candidates will be contacted.

Petron Malaysia is committed to making our selection and assessment process fair to all applicants. If you have any disabilities or any particular requirements relating to the selection and assessment process, please indicate below. If you are selected for interview or further stages of the hiring process, we will contact you to discuss how we can assist.*

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