Admin Assistant

Petron Malaysia; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

An emerging Asian oil company is seeking a dynamic Administrative Officer in Kuala Lumpur. Responsibilities include organizing meetings, managing personnel records, and processing payments. Candidates should possess a degree and have at least 3 years of administrative experience. Excellent communication skills and proficiency in Microsoft Office are necessary. The role offers a chance to contribute significantly to a leading oil company.

Qualifications

• At least 3 years of administrative or secretarial experience.
• Ability to prioritize tasks and support multiple managers effectively.
• Excellent command of written and spoken English.

Responsibilities

• Organize meetings, employee travel, and visitor management.
• Maintain and update personnel files and records.
• Create purchase requests and process payments.
• Handle personnel-related invoices and managerial approvals.
• Arrange business-related flights and hotel bookings.

Skills

Organizational skills

Communication skills

Time management

Proficient in Microsoft Office

Interpersonal skills

Education

Degree in a related field with minimum CGPA of 3.00

Tools

SAP

Job description

Petron Malaysia is an emerging and rapidly evolving Asian oil company. It is part of Petron Corporation which is the leading oil company in the Philippines. Our integrated refining, distribution, and retailing of world-class petroleum products help meet the country’s growing energy needs and contributes to a more progressive nation. We are dedicated and passionate about our vision - to be the leading provider of total customer solutions in the oil sector and its allied businesses.

We are seeking dynamic & innovative individuals who have the drive to make a difference & are fueled to succeed!

Responsibilities

• Organize all meetings, communication sessions, employee travel arrangements, and visitor management.
• Maintain and update personnel files, including vacation records, medical reports, and contract staffing.
• Oversee records management activities such as retrieval, housekeeping, and disposition within the department.
• Create LVPOs and purchase requests, process payments, and follow up with Accounts Payable.
• Update and maintain organization charts.
• Coordinate with contract vendors on third-party contracts.
• Process third-party service invoices in SAP.
• Handle personnel-related invoices, obtain managerial approvals, and forward them to Payables.
• Arrange business-related flights and hotel bookings.
• Prepare and distribute personnel announcements.
• Liaise with hotels to organize offsite meetings.
• Manage office supplies, festive cards, diaries, and calendars for the department.
• Process employees’ Daily Expense Statement claims.
• Perform other general administrative duties as required.

Requirements

• Possess a Degree in a related field with a minimum CGPA of 3.00.
• At least 3 years of administrative or secretarial experience, with the ability to prioritize tasks and support multiple managers effectively.
• Proficient in computer skills, particularly Microsoft Office applications.
• Knowledge of SAP is an added advantage.
• Excellent command of written and spoken English.
• Strong interpersonal, communicationand time management skills.

At Petron, we are not just in the business of oil, we are also in the business of fueling lives.

We’re thrilledthat you’d like to join Petron. Thank you for your application