ADMIN ASSISTANT

Private Advertiser; Johor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A logistics firm in Johor, Malaysia, is seeking an Administrative Coordinator to handle data entry, coordinate shipments, and support the department head. The ideal candidate has at least 1 year of experience in admin or logistics, is proficient in MS Office, and is detail-oriented. This role requires on-site work in Singapore and offers an engaging work environment.

Qualifications

• Minimum 1 year of admin or logistics coordination experience.
• Proficient in MS Office (Excel, Word, Outlook).
• Good in data entry, coordination, and communication.
• Detail-oriented and able to work independently.

Responsibilities

• Perform accurate data entry and maintain records in internal systems.
• Coordinate with suppliers, factories, and customers on shipment and delivery status.
• Prepare and process Sales Orders, Purchase Orders, Invoices, and Credit/Debit Notes.
• Prepare shipping documents (delivery notes, packing lists, shipping instructions).
• Update PO records, sales accounts, and assist in inventory tracking.
• Handle RFQs for new projects and support sourcing coordination.
• Maintain filing systems and ensure data accuracy.
• Support department head and assist with ad-hoc administrative tasks.

Skills

Data entry

Coordination

Communication

Detail-oriented

Tools

MS Office (Excel, Word, Outlook)

Job description

Perform accurate data entry and maintain records in internal systems.

Coordinate with suppliers, factories, and customers on shipment and delivery status.

Prepare and process Sales Orders, Purchase Orders, Invoices, and Credit/Debit Notes.

Prepare shipping documents (delivery notes, packing lists, shipping instructions).

Update PO records, sales accounts, and assist in inventory tracking.

Handle RFQs for new projects and support sourcing coordination.

Maintain filing systems and ensure data accuracy.

Support department head and assist with ad-hoc administrative tasks.

Requirements

Minimum 1 year of admin or logistics coordination experience.

Proficient in MS Office (Excel, Word, Outlook).

Good in data entry, coordination, and communication.

Detail-oriented and able to work independently.

Willing to work in Singapore.

Additional Information

Work 5.5 days

Work in Singapore (on-site)

Application Questions

• Which of the following statements best describes your right to work in Singapore?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Do you have experience in an administration role?
• Do you have data entry experience?
• Do you have previous invoicing experience?
• Which of the following languages are you fluent in?