Accounts Payable Intern

F. Hoffmann-La Roche AG; Petaling Jaya; On-site; MYR 52,000 - 76,000; Full time

Job summary

Roche in Malaysia is seeking an Accounts Payable professional to join our finance team. You will receive, verify, and process supplier invoices, manage PO/contract-based payments, and support month-end close activities.

You will maintain supplier relationships, respond to inquiries, and contribute to process improvements and system integrations. Fluency in English is required, and ERP/MS-Office experience is preferred to ensure timely and accurate financial reporting.

Qualifications

• Degree or Diploma in Finance & Accounting/Commerce or equivalent.
• Good communication in English; ability to communicate effectively.
• SAP knowledge or other ERP accounting systems; MS Office skills.

Responsibilities

• Process AP invoices, verify and pre-archive documents.
• Validate and process PO and contract-based invoices; review open items.
• Prepare monthly/quarterly/yearly reports and month-end close.
• Handle supplier inquiries and maintain supplier relations.
• Assist with system integration and process improvement projects.

Skills

Finance/Accounting degree

Communication skills

SAP/ERP knowledge

Multilingual language proficiency

Shared services experience

Education

Degree or Diploma in Finance & Accounting/Commerce or equivalent

Tools

SAP

MS Office

Job description

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

Job Responsibilities

• Receiving, sorting, verifying, exception handling, bar coding, scanning, pre-archiving AP documents for further processing
• Validate and Process PO and contract based invoices, Non-PO invoices, prepayments/down payments, etc.
• Review of supplier open items (due invoices, credit notes, debit balance, etc.) before execution of payment
• Prepares batch check runs, wire transfers, and ACH transactions.
• Investigate and Reverse Non-Successful Payments
• Perform month end closing activities according to the predefined schedule
• Prepare monthly, quarterly or yearly reporting, e.g. monthly KPI report and other operational reports subject to the affiliates requirements
• Perform AP balance sheet accounts reconciliations and clearing of aged items, e.g. GR/IR, GIT, Suspense account, etc.
• Perform supplier statement of account reconciliation and follow up on open items for closure
• Handling internal and external queries
• Manage vendor relations and build effective partnerships.
• Resolve all queries within the agreed timeline
• Participate in any compliance audits and respond to audit queries if necessary
• Perform backup function and other duties, including job rotation to other functional teams as and when required under “Buddy System”
• Participate and support the teams in the implementation of projects
• Assists with system integration and testing as and when required
• Initiates process improvements and participate in implementation of process improvement projects.

Key Accountabilities

• Ensure suppliers and intercompany invoices are processed timely and accurately within the SLA
• Ensure suppliers invoices are paid on time according to the agreed payment term
• Ensure intercompany invoices are paid according to intercompany payment schedule
• Ensure all work documentation and work processes are updated and meet with Internal Control Financial Reporting (ICFR), group policies and guidelines, local statutory and legal requirements within agreed service timelines.
• Ensure timeliness and accuracy of AP month end closing activities
• Ensure internal and external queries are attended timely within the SLA

Qualifications & Experience Required

• Degree or Diploma in Finance & Accounting/Commerce or equivalent.
• Good communication skills and able to communicate effectively in English.
• SAP knowledge or other ERP accounting systems and MS Office tools.
• For Language speaker- proficient in writing and speaking in the specific country language for business communications
• External experience in a shared service or business process outsourcing engagement will be preferable.

Who we are

Who we are A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact. Let’s build a healthier future, together. Roche is an Equal Opportunity Employer. We believe it’s urgent to deliver medical solutions right now – even as we develop innovations for the future. We are passionate about transforming patients’ lives. We are courageous in both decision and action. And we believe that good business means a better world. That is why we come to work each day. We commit ourselves to scientific rigor, unassailable ethics, and access to medical innovations for all. We do this today to build a better tomorrow. We are proud of who we are, what we do, and how we do it. We are many, working as one across functions, across companies, and across the world. We are Roche.