Accounts Payable Assistant (1 year contract)

Richemont; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading luxury goods company in Kuala Lumpur is seeking a candidate to assist in the Accounts Payable function. The role includes vendor invoice management, Concur Expense claims validation, and collaboration with the finance team. The ideal candidate should hold a relevant degree and have some experience in accounting, with strong Excel skills and the ability to work under pressure.

Qualifications

• 0 to 3 years of relevant work experience in an MNC or large accounting firm.
• Demonstrated ability to automate templates to improve efficiency.
• Dynamic, innovative, and meticulous with a positive attitude.

Responsibilities

• Process vendor invoices in a timely manner.
• Review and validate Concur Expense claims.
• Assist with Accounts Payable closing tasks monthly.
• Liaise with vendors on invoicing matters.

Skills

Strong accounting knowledge and problem-solving skills

Well versed in Microsoft Excel

Good presentation and communication skills

Ability to work under pressure

Knowledge of accounting software/EPR systems (SAP)

Education

Degree in Accounting or Finance

Job description

MAIN PURPOSE

The purpose of this position is to assist Accounts Payable function to ensure transactions are captured in a timely manner in line with Richemont policies and procedures.

KEY RESPONSIBILITIES

A. Accounts Payables

Vendor Invoice Management

• Timely and accurately process VIM invoices
• Review Accounts Payable generic email and assist with drag and drop of Vendor Invoice
  from email into SAP VIM
• Download invoices from vendor websites
• Follow-up with buyers if there is any vendors that are not registered in the SAP System
• Ensure that our reference number (charge code) is embedded and imprinted on all invoices
  and ensure that proof of delivery or service is provided
• Review and ensure no duplicated payments to vendors
• Perform reconciliation against Vendor’s Statement of Accounts (SOA)
• Ensure that buyers perform Good Receipt (GR) promptly
• Follow-up with buyers for outstanding invoices
• Liaise closely with Vendors about vendor invoice or other related matters
• Perform review on e-invoice
• Prepare payment proposal and perform payment run clearing

Vendor Master Data (Vendor Creation)

• Verify accuracy of data input by ensuring that information is fill in accurately with no missing data and all supporting documents are uploaded accordingly in MDG Vendor System
• Timely validate and approve Vendor Requests submitted by buyers
• Work closely with MDM Team on Vendor Creation related matters
• Timely update of Vendor Creation checklist to ensure latest information is obtained

Concur Expense

• Review and validate Concur Expense claims via Concur SAP
• Ensure that all claims comply with the Company’s Travel & Expense (T&E) policies
• Ensure that the claims are correctly authorised, documented, reported and reimbursed
• Follow-up with staff on claims to ensure that claims are submitted on time
• Review the list of corporate card holders
• Provide guidance and training on Concur Expense and Concur Travel

Others

• Ensure monthly AP aging & GL tally (monthly)
• Assist with Accounts Payable closing tasks (monthly)
• Perform reclass and prepare journals (ad-hoc and monthly)
• Prepare monthly BPS reporting for communication (monthly)
• Work closely with Logistics on freight expenses related matters (ad-hoc)
• Provide assistance to Finance Team (Buddy system)
• Other ad-hoc matters

QUALIFICATIONS

• Possess a recognized Degree in Accounting or Finance or an equivalent professional accounting qualification is ideal
• At least 0 to 3 years of relevant work experience preferably from MNC or large accounting firm
• Strong accounting knowledge and problem-solving skills; able to think “out of the box”
• Well versed in Microsoft Excel skill and able to automate templates to improve efficiency
• Good presentation and communication skills, both verbal and written
• Ability to work under pressure and tight deadlines in a high volume and fast-paced environment
• Knowledge of accounting software/EPR systems eg. SAP is a plus
• We’re looking for a dynamic, innovative, and meticulous talent with positive attitude and strong sense of responsibility