Accounts Executive (Disbursement Accounts - Fresh Grads are welcomed to apply)

Wilhelmsen; Kuala Lumpur; Hybrid; MYR 30,000 - 42,000; Full time

Job summary

A global maritime group is seeking an Accounts Executive for their Port Services division. This role involves processing vendor invoices, ensuring accurate Disbursement Accounts, and providing customer service. Candidates should have a diploma or degree, with preferred experience in SSC/BPO environments. The position offers a hybrid work model at a strategic KL Sentral location and great learning opportunities.

Benefits

Medical benefits

Flexi allowance

Learning and development opportunities

Qualifications

• 2 years' experience in a high-volume, fast-paced SSC/BPO environment is preferred but fresh graduates are welcomed to apply.
• Ability to work under pressure and independently with minimal supervision.
• Detail-oriented and able to meet deadlines.

Responsibilities

• Process & post vendor invoices aligning with fiscal rules.
• Monitor vendor invoices and analyze portfolio results.
• Assist customers with Disbursement Accounts-related issues.

Skills

Fluent in English (verbal and written)

Proficient in MS Office 365 applications

Customer-centric mindset

Strong organizational skills

Education

Tertiary education - diploma or degree in any fields

Tools

Salesforce

SAP

Oracle

Job description

Accounts Executive (Disbursement Accounts - Fresh Grads are welcomed to apply)

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Job title

Founded in Norway in 1861, Wilhelmsen is now a comprehensive global maritime group providing over half of the merchant fleet with essential products and services, along with supplying crew and technical management to the largest and most complex vessels ever to sail. Committed to shaping the maritime industry, we also seek to explore and develop new opportunities within the renewables, offshore and energy industries. Supporting a diverse and inclusive workplace, with thousands of colleagues in more than 70 countries, we take competence, sustainability, innovation, and unparalleled customer experiences one step further.

The position

We are looking for an Accounts Executive (Disbursement Accounts) who will join our Port Services division, to ensure efficient and accurate creation of Final Disbursement Account (FDA).

About the location

The position will be located at KL Sentral, which is in the heart of city and easy to get to by public transportation.

You will be reporting to Team Leader and working with colleagues from KL and other global regions.

What you will be doing

Accounts Payable (AP)

• Process & post vendor invoices align with local fiscal rules and due diligence SOP.
• Ensure all posted vouchers are matched with service order lines and invoices are uploaded in the system timely.
• Responsible for maintaining high accuracy of data inputs.
• Prepare and submit Disbursement Accounts (DA) within set guidelines and KPIs.
• Adhere to DA instructions and local fiscal rules.
• Timely and accurate submission of DA to customers and/or their portals.

Customer Service

• Respond promptly and professionally to team mailbox's queries daily.
• Assist customers and port staff with DA-related issues.
• Support other internal partners when needed.

Reporting and Continuous Improvements

• Monitor and follow up on vendor invoices with weekly DA ageing reports.Analyze and present monthly portfolio results to identify process gaps and or best practices.Propose and initiate continuous improvement at team or departmental level based on data analysis and collaborate with stakeholders to address the gap.

  Others ad-hoc tasks

  • Perform tasks assigned by Manager or Team Lead.
  • Participate in departmental and organizational transformational projects.
  • Handle account reconciliations and project accounts.
  • Provide backup support to fellow team members and cross-team.

  Qualifications

  • Tertiary education - diploma or degree in any fields.
  • 2 years' experience in a high-volume, fast-paced SSC/BPO environment is preferred but fresh graduates are welcomed to apply.
  • Fluent in English (verbal and written) to liaise with global counterparts.
  • Proficient in MS Office 365 applications (SharePoint, Outlook, Teams, Excel, PowerPoint, etc).
  • Prior experience in large enterprise systems would be preferred (Salesforce, IFS, SAP, Oracle, etc).

  Additional preferences

  • Strong sense of responsibility, drive and initiative.
  • Positive, customer-centric mindset and willingness to go the extra mile.
  • Previous experience in maritime industry and Disbursement Accounts is advantageous but not necessary.
  • Ability to build good relationships with key stakeholders from all levels.
  • Proven ability to promptly learn and adapt to new software/accounting systems.
  • Ability to work under pressure and independently with minimal supervision.
  • Strong organizational, coordination and multitasking skills.
  • Attentive to detail and deadlines.
  • Curious nature and ability to challenge status quo.
  • Sharp judgement, analytical and a creative problem solver.
  • Additional Asian languages are nice to have but not necessary.
  • Team player.

  What we offer

  • Strategic work location at KL Sentral with convenience travelling by LRT Kelana Jaya Line, MRT, KTM, Monorail as well as public buses.
  • Hybrid working arrangement (3 days in office, 2 days remotely)
  • Medical benefits and flexi allowance.
  • International work environment and culture – opportunity to work with multi-levels people across the world.
  • Great learning and development opportunities.

  How to apply

  Sounds interesting?

  You can apply online today through our career portal by creating a ‘Candidate Home’ account. Do upload your latest resume and a cover letter mentioning your expected salary and notice period.

  NOTE: Only shortlisted candidates will be contacted.

  Please note that all positions at Wilhelmsen are subject to reference and ID checks. For certain roles, additional background screening may be required.