Accounts and Administrative Officer (Replacement for maternity cover - 5 months)

Emperor Watch & Jewellery (M) Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A retail jewellery company in Kuala Lumpur is seeking an Accounts and Administrative Officer to cover for maternity leave over 5 months. The role includes managing daily operations, performing general office duties, and handling accounting functions such as payments and reports. Ideal candidates should have at least 2 years of administrative and accounting experience, knowledge of SAP software, and proficiency in Microsoft Office. This position is open to fresh graduates as well, providing an excellent opportunity for learning.

Qualifications

• At least 2 years’ experience handling admin and accounting work.
• Basic accounting knowledge required.
• Experience with accounting/ERP software, preferably SAP.

Responsibilities

• Perform general office duties and data entry for accounting functions.
• Answer phone calls and liaising with vendors.
• Prepare payments, expenses claims, and scanning documents.

Skills

Basic accounting knowledge

Experience with accounting/ERP software

Proficient with Microsoft Word and Excel

Meticulous

Good teamwork

Education

Internship or fresh graduate

2 years’ experience handling admin and accounting work

Tools

SAP

Job description

Accounts and Administrative Officer (Replacement for maternity cover - 5 months)

Job Overview

The accounts and administrative officer would be responsible for the accounts and administrative functions of daily operations within the shop. The incumbent would be required to perform general office duties as well as data entry for accounting-related functions.

Responsibilities and Duties

Operations

• Answering of phone calls
• Carry out monthly, bi-yearly, annual stock take
• Control and replenishment of shop and office supplies
• Liaising with third parties (card payment/logistic vendors) when necessary
• Prepare documents for Jew items to return to HK
• Prepare reports required by Operations team

Finance and Logistic

• Daily sales checking and reconciliation to bank statement offset AR invoices
• Prepare payments, expense claim, scanning and filling document
• Input and verify of trade and non-trade invoice in SAP
• Preparation monthly journal entry for prepayment, accrual
• Creation of Purchase Orders, Good Receive, print price tag in SAP
• Preparation of sales and other finance reports
• Assist in monthly end closing and year end closing
• Ad hoc tasks assigned by the management

Qualification

• Internship or fresh graduate is welcome to apply
• At least 2 years’ experience handling admin and accounting work
• Basic accounting knowledge
• Experience with accounting/ERP software, preferably SAP
• Proficient with Microsoft Word and Excel
• Meticulous, able to work independently, keen to learn and a good team player
• Comfortable speaking with various stakeholders (colleagues from Hong Kong and Singapore, external vendors like banks and landlords, customers)

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