Accounts & Administrative Assistant

Andritz AG; Kuala Lumpur; On-site; MYR 30,000 - 50,000; Part time

Job summary

A global engineering company is seeking an Accounts & Administrative Assistant in Kuala Lumpur. The ideal candidate will support accounting processes, manage office operations, and communicate effectively with clients and colleagues. A diploma in Accounting or related fields and 1–2 years of experience are required. Proficiency in Microsoft Office is necessary, and knowledge of accounting software is advantageous.

Qualifications

• 1–2 years of relevant working experience in accounting or administrative roles.
• Strong skills in communicating with colleagues and clients.
• Ability to handle inquiries professionally and efficiently.

Responsibilities

• Process accounts payable invoices in the accounting system.
• Maintain organized filing systems for payment vouchers and invoices.
• Manage daily office operations and liaise with vendors.

Skills

Accounts payable processing

Microsoft Office Suite

Communication skills

Attention to detail

Education

Diploma or degree in Accounting, Finance, Business Administration

Tools

AutoCount software

Job description

Job title: Accounts & Administrative Assistant

Job family: Finance

Business area: Hydropower

Contract location: Kuala Lumpur, Kuala Lumpur, MY

Location type: Office Location / Office-based

Contract type: Temporary

Every day, ANDRITZ continues to deliver successful innovative solutions to our customers globally. Why are we so successful? Because we are passionate and love what we do! We are at the forefront of future engineering technologies, with solutions that ensure the success of our clients in key industries that are shaping the future of the world we live in.

Key Responsibilities

• Process accounts payable (AP) invoices in the accounting system, ensuring accurate coding and timely entry
• Collate and distribute invoices and statements via email
• Maintain organized filing systems—both physical and digital—for payment vouchers, invoices, and corporate records
• Digitize invoices and supporting documents for verification and approval workflows
• Review supporting documentation (e.g., purchase orders, delivery orders, goods received notes, contracts) to ensure completeness before invoice processing
• Assist in monthly financial reporting and account reconciliations
• Manage daily office operations, ensuring smooth functioning of facilities, equipment, and supplies
• Liaise with vendors, contractors, and service providers for office maintenance and utilities
• Arrange accommodation and refreshments for guests
• Coordinate courier services, incoming/outgoing mail, and document distribution
• Handle visitor management, including hospitality and meeting room setup
• Perform other ad-hoc duties as assigned by management

Qualifications

• Diploma or degree in Accounting, Finance, Business Administration, or related field
• Minimum 1–2 years of relevant working experience in accounting/administrative roles
• Proficient in Microsoft Office Suite and familiar with accounting software (AutoCount software will be an added advantage)
• Good communication skills in English and Bahasa Malaysia
• Able to communicate clearly, both verbally and in writing, with colleagues, management, and external clients. This includes the ability to convey financial information tactfully and accurately
• Strong attention to detail and accuracy in handling data
• The ability to identify issues in ledgers or administrative processes and find appropriate solutions
• Flexibility to handle changing priorities, work under pressure, and adapt to new technologies or unexpected situations in a fast-paced environment
• Handling inquiries and providing support to clients or vendors with professionalism and efficiency
• Able to work independently and as part of a team
• Positive attitude and willingness to learn

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.