Accounts & Admin Support Specialist

Len Min Steel; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A manufacturing company in Malaysia is searching for a dedicated administrative support professional. The role entails inputting data into accounting software, managing invoices and related documentation, and providing clerical assistance to team members. Candidates will also be responsible for handling customer inquiries, managing communications, and maintaining organized filing systems. Strong attention to detail and the ability to prioritize workloads are essential. This position offers an opportunity to contribute to various operational tasks in a dynamic environment.

Responsibilities

• Input data into accounting software accurately and timely.
• Prepare and generate SO, DO, invoices, and related documents accurately.
• Request SOA and invoices from suppliers via phone or email.
• Prepare Debit Notes, Reminder Letters, and issue NOD for outstanding payments.
• Handle incoming and outgoing calls and direct them accordingly.
• Maintain proper filing of invoices, PO, DO, Debit Notes, and Credit Notes.
• Manage incoming and outgoing mail, emails, and documents.
• Provide administrative and sales support, including documentation assistance.
• Assist purchasing and other team members with clerical tasks.
• Organize workload, set priorities and works within deadlines.
• Greet walk-in customers and handle inquiries professionally.
• Take dictation and minutes meeting.
• Perform other ad-hoc duties as assigned.

Job description

A manufacturing company in Malaysia is searching for a dedicated administrative support professional. The role entails inputting data into accounting software, managing invoices and related documentation, and providing clerical assistance to team members. Candidates will also be responsible for handling customer inquiries, managing communications, and maintaining organized filing systems. Strong attention to detail and the ability to prioritize workloads are essential. This position offers an opportunity to contribute to various operational tasks in a dynamic environment.