Accounting Executive / Accounting Assistant

Reeracoen Recruitment; Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A recruitment agency in Malaysia is seeking an Accounting Executive/Assistant to support daily accounting and administrative tasks. This role involves preparing invoices and reports, ensuring compliance with Malaysian e-Invoicing regulations, and liaising with an outsourced accounting firm. The ideal candidate should have expertise in SAP S/4HANA and strong communication skills. This position offers a competitive monthly salary of RM 3,000 to RM 4,000 with various employee benefits, including an annual performance bonus and medical claims.

Benefits

Annual leave

Medical coverage

Phone allowance

Office parking

Performance bonus

Qualifications

• Strong understanding of Malaysian tax regulations and compliance.
• Experience in accounting and administration activities.
• Good communication skills for liaising with internal departments and external firms.

Responsibilities

• Support day-to-day accounting activities.
• Prepare customer invoices and ensure e-Invoicing accuracy.
• Handle collections and account receivable monitoring.
• Assist in managing purchase orders and vendor invoices.
• Prepare daily cash position summaries for management.

Skills

Accounts Receivable (AR)

e-Invoicing compliance

SAP S/4HANA

Procurement support

Cash Flow Management

Tools

SAP S/4HANA

Job description

Accounting Executive / Accounting Assistant

Reeracoen Recruitment – Shah Alam, Selangor

Role summary: The Accounts & Administration Assistant will support day-to-day accounting and administrative activities and act as the primary liaison with the outsourced accounting firm. The role focuses on data preparation, e-Invoicing compliance, procurement support, and accurate submission of transactions in SAP S/4HANA in accordance with Malaysian tax regulations. Final review, posting, and statutory reporting will be handled by the appointed external accounting firm.

Responsibilities

• Accounts Receivable (AR) & e-Invoicing
• Invoice Preparation: Prepare customer invoices, credit notes, and debit notes in SAP S/4HANA for review and posting by the outsourced accounting firm.
• e-Invoice Compliance (Malaysia): Ensure all mandatory e-Invoice fields (buyer details, TIN, SST status, item descriptions, tax codes) are complete and accurate.
• Assist in submitting e-Invoices via SAP S/4HANA integration to the LHDN MyInvois portal and monitor validation status.
• Collections Support: Track outstanding invoices and follow up with customers/tenants on payment status; escalate overdue items to management and the outsourced firm.
• AR Monitoring: Maintain AR aging schedules and prepare customer statements for monthly reconciliation by the external accountants.
• Master Data Maintenance: Update and maintain customer master data (TIN, SST registration, billing details) to ensure e-Invoicing accuracy.
• Procurement & Accounts Payable (AP) Support
• Purchase Orders (PO): Create and manage Purchase Orders in SAP S/4HANA based on approved internal requisitions.
• Invoice Verification: Perform 3-way matching (Vendor e-Invoice, PO, Delivery Order) and prepare documentation for review by the outsourced accounting firm.
• Staff Claims: Check employee reimbursement claims for completeness, accuracy, and compliance with company policies before submission.
• Payment Coordination: Compile approved payment schedules and supporting documents for processing by the external accountants and/or authorized signatories.
• Reporting, Administration & Coordination
• Cash Flow Support: Prepare daily cash position summaries and submit to management and the outsourced accounting firm.
• Management Reporting: Assist in preparing monthly reports (P&L summaries, expense analysis) for review and finalization by the external accountants.
• Audit & Compliance Support: Maintain proper filing of invoices, contracts, and accounting documents for audit, tax, and regulatory purposes.
• Liaison Role: Act as the main operational contact between internal departments, banks, and the outsourced accounting firm regarding accounting matters.
• System & Access Notes: SAP S/4HANA key accounting roles and posting authority will be held by the outsourced accounting firm. This position focuses on preparation, validation, coordination, and submission.

Salary & Benefits

• Total Salary = RM 3,000 ~ RM 4,000
• Annual Leave: 2Y 10d, 2–4Y 13d, 4–9Y 16d, >9Y 20d
• Medical Claim (Including Dental) = Max RM 2,000 / year
• Phone Allowance = RM 50
• Office Parking claimable (up to RM 100/m)
• OT: Hourly Salary x 1.5
• Business Travelling Mileage = RM 0.60 / km
• Medical Card (RM 350,000 / year) *(After Confirmation)*
• Traveling Meal Allowance (local travel) = RM 100
• Group Employee Insurance
• Performance Bonus x 2 times annually (average 1 month / time = total 2 months / year) *(Based on performance)*
• Evaluation 2 times per year (Increment 2 times per year, based on performance)

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