Accounting Administrator - Finance Operations

GKN Aerospace; Johor Bahru; On-site; MYR 36,000 - 48,000; Full time

Job summary

A prominent aerospace firm in Johor Bahru seeks an Accounts Administrator to oversee the accounts payable process. The role involves managing invoices, processing payments, and ensuring compliance with financial regulations. The ideal candidate has a Bachelor's degree in Accounting or Finance, proven experience in finance roles, and strong analytical skills. This position offers the opportunity to contribute significantly to financial operations within a dynamic environment.

Qualifications

• Proven experience in accounts payable or a similar finance role.
• Strong knowledge of accounting principles and practices.
• Familiarity with tax regulations and compliance requirements.

Responsibilities

• Process and verify incoming invoices for accuracy.
• Prepare monthly payment forecast for treasury management.
• Execute timely payment of invoices and manage schedules.
• Process employee reimbursement claims efficiently.
• Maintain organized records of accounts payable transactions.
• Prepare monthly accounts payable reports for management.

Skills

Analytical skills

Attention to detail

Effective communication

Organizational skills

Time management

Education

Bachelor’s degree in Accounting or Finance

Certification in accounting

Tools

Microsoft Excel

QuickBooks

SAP

Job description

Overview

The Accounts Administrator plays a pivotal role in maintaining the financial integrity of our organization by overseeing the accounts payable process. This position is responsible for managing invoices, processing payments, and ensuring compliance with internal controls and financial regulations. The ideal candidate will possess strong analytical skills, attention to detail, and the ability to communicate effectively with various stakeholders, contributing to the seamless operation of our accounts payable function.

Responsibilities

• Invoice Management: Process and verify incoming invoices, ensuring accuracy, completeness, and compliance with company policies before approval.
• Payment forecast: Prepare monthly payment forecast for treasury to manage and allocate cash budget.
• Payment Processing: Execute timely payment of invoices and manage payment schedules, including electronic transfers, checks, and other payment methods.
• Employee Reimbursement Claims: Process employee claims in a timely manner.
• Reconciliation: Perform regular reconciliations of bank and accounts payable records to ensure alignment with bank and vendor statements and internal financial systems.
• Intercompany confirmation: Prepare and review intercompany balances on a monthly basis.
• Monthly Journal Voucher: Prepare journal entries for accounts payable only.
• Stakeholder Relations: Build and maintain strong relationships with stakeholders, addressing inquiries and resolving payment disputes professionally and efficiently.
• Verify bank details: Validate bank details with vendors in line with company policy for fraud prevention. Assist in year-end audit: provide necessary documentation and support during internal and external audit.
• Record Keeping: Maintain detailed and organized records of all accounts payable transactions, ensuring proper documentation for audit purposes.
• Reporting: Prepare monthly accounts payable reports for management review, highlighting key metrics and potential discrepancies.
• Compliance: Ensure adherence to financial regulations, accounting principles, and company policies related to accounts payable.
• Performs other duties, tasks and responsibilities as assigned.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Proven experience in accounts payable or a similar finance role.
• Strong knowledge of accounting principles and practices.
• Proficiency in accounting software and Microsoft Excel.
• Excellent attention to detail and organizational skills.
• Effective communication and interpersonal skills.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Experience with [specific accounting software tools, e.g., QuickBooks, SAP, etc.]
• Familiarity with tax regulations and compliance requirements.
• Certification in accounting is a plus.