Account & Sales Admin

OOI YAMAMOTO MALAYSIA Sdn Bhd; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A Malaysian branch of a Japanese wholesale company is looking for a candidate to assist in finance and administrative support roles. The ideal candidate should have at least two years of relevant experience in sales coordination and finance, along with proficiency in English, Mandarin, and Bahasa Malaysia. Strong organizational and problem-solving skills are required, along with the ability to work with Microsoft Office and SQL systems. This role is essential to support daily financial transactions and ensure smooth administrative operations.

Qualifications

• At least 2 years of Sales coordinator and finance experience.
• Proficiency in English, Mandarin, and Bahasa Malaysia.

Responsibilities

• Assist in daily financial transactions and reconciliation processes.
• Perform general office administrative duties and maintain inventory.
• Support recruitment activities and onboarding processes.

Skills

Sales coordination

Finance management

Proficiency in Mandarin

Strong organizational abilities

Problem-solving skills

Proficient in Microsoft Office

Knowledge of SQL system

Job description

1. About us

OOI YAMAMOTO MALAYSIA SDN. BHD. is NEW Malaysian branch of a Japanese wholesale company with over 400 years of history in Japan.

In addition to branches in Thailand, the Philippines, Vietnam and India, we have partners across Asia. In Malaysia, we utilize our group's network to import and wholesale Japanese food ingredients and to export food products produced in Malaysia.

We aim to contribute to the further spread of Japanese cuisine in Asia and create job opportunities in each region.

2. Tasks & responsibilities

Finance (40%)

• Assist in daily financial transactions, including accounts payable, receivable, and reconciliation.
• Maintain accurate financial records and ensure proper documentation of invoices, receipts, and statements.
• Support month-end closing, basic bookkeeping, and financial reporting tasks.
• Assist in payroll processing and employee expense reimbursements.
• Liaise with external auditors, banks, and tax authorities when necessary.
• Process sales orders, issue invoices, and ensure smooth coordination between sales, operations, and logistics teams.
• Handle customer inquiries, provide quotations, and follow up on orders to ensure timely delivery.
• Maintain and update customer databases and sales records.
• Support the sales team with administrative tasks, including preparing reports and sales documents.
• Coordinate with suppliers and internal teams to ensure product availability and delivery scheduling.
• Monitor and follow up on payments from clients.
• Conduct weekly inventory checks to ensure stock accuracy and availability.

HR & Administrative Support (20%)

• Perform general office administrative duties, including document filing, data entry, and correspondence handling.
• Maintain office supplies inventory and ensure office operations run smoothly.
• Assist in organizing meetings, company events, and internal communications.
• Support recruitment activities and onboarding processes.
• Update employee records in internal systems and liaise with relevant authorities (SOCSO, EIS, etc.).

3. Skills and Requirements

Experience:

At least 2 years of Sales coordinator and finance experience.

Language:

Proficiency in English, Mandarin, and Bahasa Malaysia. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

Essential Skills:

Highly motivated and innovative, with strong organizational and problem-solving abilities. Proficient in Microsoft Office and SQL system.