Account Payable Assistant (FT)

The Hershey Company; Pekan Nanas; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading confectionery firm in Malaysia is seeking an Accounts Payable Assistant to manage disbursements, document filing, and provide audit support. The role involves processing invoices, ensuring compliance with document retention policies, and assisting in audit activities. The ideal candidate should have experience with invoice processing, strong attention to detail, and the ability to work collaboratively in a fast-paced environment. Join a dynamic team and contribute to the operational excellence of this well-known brand.

Qualifications

• Experience in invoice processing and document management.
• Attention to detail in data validation and reporting.
• Ability to support audits and maintain compliance.

Responsibilities

• Manage disbursement processes including invoice validation.
• Ensure proper document filing and archival of accounts payable documents.
• Provide audit support and facilitate document retrieval.

Job description

Responsibility:

A. Disbursement Management

Mainly responsible for receiving, validating and processing and archiving invoices in the system

• Reporting: Extracting, consolidating, validating of missing/invalid data, converting, and uploading in Taxillasystem.
• Receiving and validating the completeness of Expense Reimbursements' hard copy documents

B. Record Management

Responsible for document filing and retention of Accounts Payable documents such as vendor invoices, expense reports and TP claims processed and paid in compliance with the Corporate Record Retention Policy

• Scanning and archiving documents received from vendors and employees
• Integrates data, physical paperwork and receipts into a consistent filing system as described in the work stream's standard operating procedures
• Ensures completeness of all documents submitted prior to archiving in the authorized storage/container
• Prepare weekly status report for all archived documents
• Tracks and updates the database for the borrowed and returned files.

C. Audit Support

Responsible in providing support to Internal audit, Sarbanes-Oxley audit and at some points to external audit on identified tests. Part of the AP Associate’s responsibility is to provide relevant requirements and/or documents to carry out the audit.

• Facilitate pull-out requests of documents stored in the internal compactor and ensure that the same set of released documents are returned properly and accurately
• Facilitate onsite pull-out requests of documents stored in the offsite facility. Assists the auditors (external and internal) at the onsite document management facility, for audit engagement activities, as needed

D. Ad Hoc Other Tasks

The AP Assistant is expected to perform other AP related ad hoc roles that may be assigned to him in alignment with his immediate supervisor such as support in indexing, coordination with Citibank and other administrative tasks to support the Source to Settle operations.