Account Assistant (Receiving & AP)

Fraser Place; Iskandar Puteri; On-site; MYR 20,000 - 100,000; Full time

Job summary

A renowned hospitality group in Iskandar Puteri is looking for an Accounts Payable and Stock Management staff. Responsibilities include verifying deliveries, processing invoices, managing stock levels, and ensuring accurate records. The ideal candidate should possess a diploma and have experience in a related field or be a fresh graduate. Proficiency in MS Office, particularly Excel, is necessary. Strong attention to detail and problem-solving skills are essential for this position.

Qualifications

• 1 year of related experience in similar industry or fresh graduates are welcome.
• Familiarity with MS Excel or Access and ability to generate reports.
• Basic computer skills and the ability to adapt to company systems.

Responsibilities

• Verify deliveries against purchase order and invoice.
• Process supplier invoices for accuracy and authorization.
• Conduct month-end stock take.
• Ensure all files and reports are properly filed.

Skills

Strong attention to detail

Problem-solving attitude

Team player spirit

Excellent interpersonal and communication skills

Education

Diploma/Degree or equivalent certificate

Tools

MS Office applications

MS Excel

Job description

• Verify deliveries against purchase order & invoice or delivery order.
• Ensure specification and quality of goods received meets the standards set by the Hotel.
• Goods delivered not up to the expectations must be rejected and returned to suppliers with relevant documents.
• Check invoices/delivery orders received to verify all information and calculations are correct.
• Follow up with Purchasing on outstanding/overdue POs.
• Post invoices/delivery orders received for the day into system the same day.
• Issue stock based on issuing schedule & requisition form.
• Post stock requisition in system.
• Replenish stock when stock level is low.
• Arrange stocks in safe and systematic way to ensure easy access during inventory & routine store requisitions.
• Conduct month-end stock take.
• Any other ad-hoc duties by superior or HOD.

Accounts Payable

• Review and process supplier invoices for accuracy and proper authorization.
• Match invoices with purchase orders and delivery receipts.
• Input accurate invoice data into the accounting system.
• Assist in prepare payment runs and ensure timely payments to vendors.
• Resolve any discrepancies with vendors in coordination with Purchasing department.
• Maintain accurate and organized accounts payable records.
• Assist with month-end closing activities and reconciliations.

General Upkeep

• Ensures all files and reports are properly filed for internal and external purpose. All filing is to be kept current.
• To prepare monthly report for month-end closing.
• Effective communication with all relevant departments in all levels.
• Willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.

Qualifications, experience and skills

• Education: Diploma/Degree or equivalent certificate.
• Experience: 1 year of related experience in similar industry.
• Fresh Graduated are welcome.
• Familiarity with MS Office applications and email functionalities, particularly MS Excel or Access and ability to generate reports using Pivot Table and work with large data sets.
• Ability to adapt to company systems for daily operations and communications.
• Strong attention to detail and accuracy.
• Basic computer skills.
• Team player spirit.
• Sense of ownership/ responsibility over own work.
• Problem solving attitude.
• Excellent interpersonal and communication skills.