Account Assistant II, Refund Deposit & Utilities

Air Selangor; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading utility company in Kuala Lumpur is seeking an Accounts Payable Assistant responsible for processing Deposit and Credit Refund payments, coordinating with regional offices, and maintaining accurate documentation. Ideal candidates will have a Diploma in Accountancy and relevant experience with Microsoft Office. Strong communication and organizational skills are vital for success in this role.

Qualifications

• Fresh graduate or 1 year experience in Account Payable position.
• Knowledge in accounting entries and maintain data entry.
• Ability to work overtime when required.

Responsibilities

• Responsible for processing Deposit/Credit Refund payments.
• Conduct daily monitoring of unpaid deposit/credit refund invoices.
• Acknowledge FSD-Regions of unsuccessful transactions.

Skills

Knowledge in Microsoft Office (Word/Excel)

Ability to liaise with internal and external parties

High capacity for responsibility

Education

Diploma in Accountancy or Equivalent

Job description

JOB SUMMARY

Responsible for processing Deposit/Credit Refund payments to consumers within the stipulated time frame in accordance with the Standard Operating Procedures (SOP). Provide support and assistance in all tasks related to Deposit/Credit Refund, including payment processing, filing and maintaining complete documentation and reconciliation of TAMS and CCS integration.

KEY DUTIES AND RESPONSIBILITIES

• Conduct daily monitoring of unpaid deposit/credit refund invoices and ensure that the FSD-Regions process the payments accordingly in TAMS.
• Ensure that FSD-Regions submit payment files in accordance with the SOP timeline and coordinate the payment approval process by consolidating all regional submissions and forwarding them to the Head of Sub-Unit for review.
• Acknowledge FSD-Regions of any unsuccessful transactions returned by the bank and ensure that the respective FSD-Regions take prompt action to cancel the affected transactions in the TAMS system.
• Execute the refund process for invalid or suspended accounts by verifying the supporting documents, processing payments in accordance with SOP requirements and timelines, and submitting the payment files to the Head of Sub-Unit for review.
• Carry out the cancellation of invoices in TAMS for any transactions that have been returned as unsuccessful by the bank.
• Prepare Letters of Confirmation for Unclaimed Money upon request from customers and third-party representatives acting on behalf of consumers; and manage the request through to its final submission.
• Generate the payment for the yearly Unclaimed Money submission to Jabatan Akauntan Negara Malaysia (JANM), as confirmed by the Treasury Unit.
• Perform journal entries in TAMS, if required, for refund transactions.
• Assist on daily, monthly and yearly report related to Deposit and Credit Refund.
• Respond to consumer calls and assist with enquiries from Regional Offices regarding issues related to Refund Deposits.
• Ensure proper filing of all scanned documents and payment vouchers after payments are released to consumers and closely monitor the retrieval of documents from other parties.
• Perform other duties as assigned, when required.

PERSON SPECIFICATION

• Diploma in Accountancy or Equivalent
• Fresh graduate or 1 year experience in Account Payable position.
• Knowledge in Microsoft Office i.e Word / Excel.
• Knowledge in accounting entries and maintain data entry.
• Ability to work overtime when required.
• Ability to liaise with internal and external parties.
• High capacity for responsibility and to be able to use own initiative.