Account & Administration Executive

Novabridge; Selangor; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

A hybrid role in finance and administration is available at a reputable company in Malaysia. The successful candidate will manage full-cycle financial tasks, support human resource functions, and ensure efficient office operations. This position requires proficiency in accounting software and strong communication skills in English and Bahasa Malaysia. Candidates should have a Diploma or Bachelor's Degree in a relevant field and prior experience in accounting or administration. The role is suitable for detail-oriented and independent individuals.

Qualifications

• Proven work experience in an Accounting or Administrative role.
• Must be fluent in English and Bahasa Malaysia.

Responsibilities

• Manage full-cycle financial tasks including AP/AR.
• Assist in recruitment and onboarding processes.
• Oversee office upkeep and manage supplies.

Skills

Communication

Independence

Teamwork

Integrity

Education

Diploma or Bachelor’s Degree in Accounting, Business Administration, LCCI

Tools

AutoCount

Microsoft Office (Excel, Word)

Job description

Job Overview

We are seeking a detail-oriented and versatile Account & Administration Executive to join our team. This is a hybrid role that requires a candidate capable of managing full-cycle financial tasks (AP/AR), providing essential Human Resource support, and ensuring the smooth running of daily office operations.

Key Responsibilities

1. Accounting & Finance (Accounts Payable & Receivable)

• Invoicing & Billing: Prepare and issue invoices, debit notes, and credit notes. Assist in monthly billing for clients and ensure accuracy in all outgoing financial documents.

• Accounts Receivable (AR): Update AR payments on a daily basis. Assist with credit control, including following up on collections from company clientele to ensure timely payment.

• Accounts Payable (AP): Process payments to suppliers and creditors. Verify claims and ensure all supporting documents are valid before processing.

• Reconciliation: Perform monthly closing activities, including supplier statement reconciliation, customer aging reports, and bank reconciliation.

• Vendor Liaison: Act as the primary point of contact for suppliers and creditors regarding payment status and resolve any billing discrepancies.

• Statutory Compliance: Verify and ensure all statutory payments (e.g., EPF, SOCSO, PCB, Tax) are accurate and paid within deadlines to avoid penalties.

• Financial Integrity: Ensure all accounting systems, practices, and controls comply with company policy and accounting standards.

2. Human Resources Support

• Recruitment Coordination: Assist in the recruitment process by screening resumes, scheduling interviews, and communicating with candidates.

• Onboarding: Prepare Letters of Appointment, confirmation letters, and other employment-related correspondence.

• Employee Records: Maintain up-to-date personnel files and leave records.

3. Office Administration

• Office Upkeep: Oversee the general maintenance and cleanliness of the office environment.

• Supplies Management: Monitor and order office supplies, stationery, and pantry items as needed.

• General Admin: Handle incoming calls, correspondence, and courier arrangements.

4. General

• Perform any other ad-hoc duties or projects assigned by the Management from time to time.

Job Requirements

Education: Diploma or Bachelor’s Degree in Accounting, Business Administration, LCCI, or a related field.

Experience: Proven work experience in an Accounting or Administrative role.

Technical Skills:

• Must be computer literate and highly proficient in AutoCount or similar accounting software and Microsoft Office (Excel, Word).

Language Proficiency:

• Must be able to read, speak, and write in English, and Bahasa Malaysia.

Soft Skills:

• Communication: Strong written and verbal communication skills to effectively handle emails and inquiries from customers and suppliers.

• Independence: Able to work independently with minimal supervision and high initiative.

• Teamwork: A team player capable of meeting tight deadlines and adapting to changing priorities.

• Integrity: High level of integrity and ability to handle confidential information (payroll/HR data) with discretion.