06 - HR Associate

Celestica Inc.; Kulai; On-site; MYR 100,000 - 150,000; Full time

Job summary

An international technology company is seeking an HR Associate in Malaysia to manage employment contracts and ensure compliance with regulations. The ideal candidate will have a Bachelor's degree and possess strong organizational, detail-oriented, and time-management skills. Responsibilities include processing contracts, maintaining records, and supporting the HR team in a professional environment.

Qualifications

• Zero to two years of relevant experience.
• Proven trustworthiness and ability to handle sensitive legal documents with integrity.
• Exceptional attention to detail and accuracy are paramount for compliance.

Responsibilities

• Process the stamping of all employment contracts accurately and promptly.
• Monitor and ensure all employment contracts are stamped within 30 days.
• Verify necessary signatures and payment are completed before stamping.
• Maintain meticulous records of all stamped documents for audit purposes.
• Organize stamped documents for secure filing and employee onboarding.
• Provide general administrative support to the HR department.

Skills

Attention to detail

Organizational skills

Time-management skills

Discretion

Proactive attitude

Education

Bachelor's degree in related field

Job description

06 - HR Associate

Date: Oct 24, 2025

Location: Senai, 01, MY

Req ID: 129824

Remote Position: No

Region: Asia

Country: Malaysia

State/Province: Johor

City: Senai

Functional Area: HRM - Human Resources

Career Stream: HRM - Human Resources

Role: Associate

Job Title: HR Associate

Job Code: ASS-HRM

Band: Level 06

Direct/Indirect Indicator: Indirect

Detailed Description

• Accurately and promptly process the stamping of all employment contracts (full‑time, part‑time, fixed‑term, short‑term, local, and foreign employees).
• Rigorously monitor and ensure all employment contracts are stamped within 30 days of signing,including backlog employment contracts, to comply with LHDN regulations.
• Verify that all necessary signatures, details, and the required Stamp Duty Fee payment are completed before stamping.
• Maintain meticulous records of all stamped documents, their signing dates, and stamping dates for audit purposes.
• Prepare and organise stamped documents for secure filing and smooth employee onboarding processes.
• Handle highly confidential employee and company information with the utmost discretion and professionalism.
• Collaborate closely with the HR team to ensure seamless integration of the stamping process into the overall HR workflow.
• Provide general administrative support to the HR department as needed.
• Exceptional attention to detail and accuracy are paramount for compliance.
• Strong organisational and time-management skills, with the ability to meet strict deadlines.
• A proactive attitude and a strong willingness to learn and adapt to new regulatory requirements.
• Proven trustworthiness and ability to handle sensitive legal documents with integrity.

Physical Demands

• Duties of this position are performed in a normal office environment.
• Duties may require extended periods of sitting and sustained visual concentration on a computer monitor or on numbers and other detailed data.
• Repetitive manual movements (e.g., data entry, using a computer mouse, using a calculator, etc.) are frequently required.

Typical Experience

• Zero to two years of relevant experience.

Typical Education

• Bachelor's degree in related field, or consideration of an equivalent combination of education and experience.
• Educational requirements may vary by geography.

Notes

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.

Celestica is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on any protected status (including race, religion, national origin, gender, sexual orientation, age, marital status, veteran or disability status or other characteristics protected by law).
At Celestica we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. Special arrangements can be made for candidates who need it throughout the hiring process. Please indicate your needs and we will work with you to meet them.

COMPANY OVERVIEW:
Celestica (NYSE, TSX: CLS) enables the world’s best brands. Through our recognized customer‑centric approach, we partner with leading companies in Aerospace and Defense, Communications, Enterprise, HealthTech, Industrial, Capital Equipment and Energy to deliver solutions for their most complex challenges. As a leader in design, manufacturing, hardware platform and supply chain solutions, Celestica brings global expertise and insight at every stage of product development – from drawing board to full‑scale production and after‑market services for products from advanced medical devices, to highly engineered aviation systems, to next‑generation hardware platform solutions for the Cloud. Headquartered in Toronto, with talented teams spanning 40+ locations in 13 countries across the Americas, Europe and Asia, we imagine, develop and deliver a better future with our customers.

Celestica would like to thank all applicants, however, only qualified applicants will be contacted.
Celestica does not accept unsolicited resumes from recruitment agencies or fee based recruitment services.