Executive Assistant - Join Our Talent Network for Future Freelance Opportunities

Freelance Latin America; Ciudad de México; Híbrido; MXN 555,000 - 927,000; Jornada completa

Descripción de la vacante

A remote staffing agency is seeking a dedicated Executive Assistant to manage calendars, facilitate communication, and support project coordination. Candidates should have a minimum of one year of similar experience, strong English skills, and proficiency in digital tools including QuickBooks and MS Office. This position offers competitive pay in US dollars and the opportunity to work with top-tier clients.

Servicios

Competitive pay in US Dollars

Flexible payment methods

Weekly recreation dynamics

Birthday and work anniversary celebrations

Collaboration with respected business professionals

Formación

• At least 1 year of experience as an Executive Assistant or in a similar administrative role.
• Strong written and verbal communication skills in English.
• Experience with accounting tasks and maintaining financial records.

Responsabilidades

• Manage executive calendars, organizing and prioritizing commitments.
• Facilitate communication between executives and stakeholders.
• Provide support in organizing and tracking ongoing projects.

Conocimientos

Organizational skills

Fluency in English

Communication skills

Proficiency in MS Office

Data entry proficiency

Herramientas

QuickBooks

CRM tools

Google Suite

Monday.com

Trello

Asana

Descripción del empleo

Are you an Executive Assistant who’s highly organized, proactive, and ready to take on new remote opportunities? At Freelance Latin America, we specialize in connecting top talent with high-level freelance roles, allowing professionals to work remotely. We’re building a pool of qualified candidates to reach out to when the right opportunity arises.

By joining our talent network, you’ll be the first to know about exclusive freelance positions with leading clients. This is your chance to become part of a dynamic, collaborative, and growth-driven environment. If you’re someone who enjoys managing multiple tasks, providing executive support remotely, and working with a proactive mindset, we’d love to connect with you!

Responsibilities:

• Manage executive calendars: Organize, coordinate, and prioritize meetings, travel arrangements, and events, ensuring that all commitments are met efficiently.
• Serve as a key point of contact: Facilitate clear and effective communication between executives and internal/external stakeholders, ensuring messages are conveyed promptly and accurately.
• Digital organization and email management: Review incoming emails, identify urgent or priority tasks, and manage the follow-up and scheduling of action items accordingly.
• Assist with project coordination: Provide support in organizing, tracking, and updating the progress of ongoing projects, ensuring deadlines are met and tasks are completed on schedule.
• Handle basic bookkeeping: Input and maintain accurate financial records using QuickBooks or similar accounting software, following established procedures and guidelines.
• Prepare and maintain reports: Draft, update, and distribute internal reports, ensuring that all data is accurate, relevant, and aligned with business objectives.
• CRM management: Use customer relationship management (CRM) tools to track interactions with clients, maintain accurate records, and help streamline workflows.

• At least 1 year of experience as an Executive Assistant or in a similar administrative role.
• Strong organizational skills: Demonstrated ability to manage multiple projects and tasks simultaneously, ensuring deadlines are met and priorities are effectively managed.
• Proficiency in data entry: High attention to detail with a focus on maintaining accuracy while entering and managing data.
• Basic bookkeeping knowledge: Experience with accounting tasks such as maintaining financial records, and familiarity with software like QuickBooks or similar accounting tools.
• Fluency in English: Strong written and verbal communication skills in English to interact effectively with clients and internal teams across different regions.
• Proficiency in digital tools: Experience using MS Office, Google Suite, and project management platforms like Monday.com, Trello, or Asana to stay organized and manage workflows.

• Excellent communication skills: Ability to communicate clearly and efficiently, both in writing and verbally, ensuring the smooth flow of information and understanding.

• Competitive pay in US Dollars.
• You'll get to work with some amazing, respected business professionals.
• We really value and encourage input from our team members.
• We offer different payment methods (Zelle, Face Bank, Binance)
• You'll get paid every two weeks
• Birthday and work anniversary celebrations.
• Alliances with many brands grant extra benefits to freelancers.
• Weekly recreation dynamics that foster a healthy work environment.

📌 Before You Apply, Please Read:

At Freelance Latin America, we’re excited to connect you with meaningful remote opportunities. However, we want to be clear:

⏰ These are professional roles with set schedules defined by the client.
Consistent availability is expected. You will have a set work schedule determined by the client, and you are expected to be present during those hours.

🤝 You will be part of the client’s team.
You’ll follow their company guidelines, communication practices, and workflows, ensuring seamless collaboration.

📈 KPIs and goals matter.
Your performance will be measured to ensure alignment with client expectations and project objectives.

🧑🏫 Training may be required.
You might need to complete training to fully understand your role, tools, and client processes.

🎯 Commitment and responsibility are essential.
We work with clients who rely on your dedication to deliver consistent, high-quality results. This is key to building trust and long-term partnerships.

🚀 Ready to grow your career with us?
Apply only if you are ready to commit, learn, and take ownership of your role.