Executive Assistant

Karat; Ciudad de México; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A premier interviewing firm seeks an experienced personal assistant to manage the President’s calendar and support executive functions. This role requires 5+ years of experience in a fast-paced environment, strong English communication skills, and proficiency with modern productivity tools. The position is fully remote but limited to candidates residing in Mexico City. Offers include competitive salary, stock options, and comprehensive benefits.

Servicios

Private healthcare coverage

Generous time off policies

Formación

• 5+ years of experience supporting C-suite executives or high-growth startups.
• Advanced English (CEFR C1) for professional communication.
• Proven track record managing complex calendars.

Responsabilidades

• Manage the President's calendar and logistics for commitments.
• Draft and manage executive correspondence discreetly.
• Coordinate cross-functional communication on initiatives.

Conocimientos

Professional correspondence

Calendar management

Cross-functional communication

Discretion with confidential information

Google Workspace

Flexibility in working hours

Herramientas

Google Workspace

Slack

Zoom

Descripción del empleo

We're Karat, the world's largest interviewing company.

Karat is transforming organizations around the world. We provide a powerful system for technical leaders at companies like PayPal, Atlassian, and Citi who want to take control of how they hire top engineers, elevate their teams and contractors, and stay ahead. At the core of Karat’s system are live, expert‑led interviews, analytics designed to give leaders maximum visibility, and the most robust interview performance dataset in the world.

Come join our Founders’ Office team

Our Founders' Office team maintains Karat as the gold standard in technical talent measurement, transforming how organizations evaluate, benchmark, and elevate the quality of their technical teams. This strategic nucleus—comprising our CEO and President, along with their dedicated support staff—provides a comprehensive strategic vision.

What You Will Do

• Manage the President's complex calendar across internal, external, and personal commitments; coordinate all logistics for meetings, events, travel, and conferences while anticipating needs and removing friction.
• Work primarily during Pacific Time Zone business hours with flexibility to extend into early morning and late evening hours when the President is working or traveling internationally.
• Draft, polish, and manage executive correspondence with discretion triage inbox and ensure timely follow‑ups with team members, partners, clients, and advisors.
• Prepare the President for meetings by coordinating with account owners to create agendas, briefings, and background materials.
• Provide administrative and logistical coordination between the President and internal teams (Chief of Staff, Executive Business Partner to CEO, leadership team, and key account stakeholders) on initiatives requiring tactical support.
• Maintain organization of documents, notes, contacts, and tasks across Google Workspace, Slack, and other productivity tools.
• Support planning and execution of Product and Engineering team offsites, internal events, and ad hoc gatherings.

The Experience You Will Bring

• 5+ years of professional experience supporting C‑suite executives or high‑growth startup founders
• Advanced English proficiency required (CEFR C1 level or equivalent). You must be able to draft polished professional correspondence, communicate confidently with C‑suite executives and stakeholders, and represent the President in written and verbal communications with zero language barriers.
• Proven track record managing complex, multi‑stakeholder calendars with competing priorities and tight deadlines
• Experience coordinating cross‑functional communications, meeting preparation, and follow‑up with executive‑level stakeholders
• Background working in or closely with U.S.-based tech startups or fast‑paced, high‑growth environments
• Proficiency with Google Workspace, Slack, Zoom, and other modern productivity/collaboration tools; comfortable adopting new technologies (including AI‑powered assistants)
• Demonstrated ability to handle confidential information with discretion and make sound decisions on behalf of executives
• Availability to work flexible hours, including regular early and late‑evening availability

Important location and work authorization details

📋 This position is only available to candidates residing in Mexico City. While our team operates 100% remotely, we are currently limiting hiring to this specific location. Applications from other cities in Mexico will not be considered at this time.

📋 This position is open to candidates authorized to work in Mexico only. No visa sponsorship provided.

Benefits Of Joining Karat In Mexico

All Mexico‑based offers include a competitive salary in local currency and Karat‑granted stock options. Mexico Employees of Record (EOR) will receive the standard bonuses mandated by Mexico (Aguinaldo, PEO Profit Sharing, and Vacation) and all required, country‑specific benefits.

Additional Karat‑Sponsored Perks

• Private healthcare available (100% premium coverage for employees and eligible dependents)

Time Off

Generous Mexico Time Off Policies

• Vacation:
  • One (1) work week for 0 to 1 year of active employment
  • 12 days for 1 to 2 years of active employment
  • 14 days for 2 to 3 years of active employment
  • Vacation will continue to accrue in compliance with Mexico law
• Sick Leave: Three (3) work weeks per calendar year (prorated by start date)
• Karat “No Questions Asked” Leave: One (1) work week per calendar year (prorated by start date)

Mexico Holidays

• National Public Holiday Schedule available here: 7 days
• Karat Summer Break: 5 days – July (not available to Customer Experience)
• Karat Winter Break: 5 days – December (not available to Customer Experience)

Karat’s Mexico team is employed through Deel, a Professional Employer Organization (PEO). All employment agreements, payroll, and benefits will be administered by Deel.

Additional Information

By applying for a position, you consent to the processing of your personal data in accordance with Karat’s Employee and Contractor Privacy Notice found here.

Statement of Inclusivity

In keeping with our beliefs and goals, no employee or applicant will face discrimination or harassment based on: race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity or expression, disability status, or veteran status. Above and beyond discrimination and harassment based on “protected categories,” we also strive to prevent other subtler forms of inappropriate behavior (i.e., stereotyping) from ever gaining a foothold in our office. Whether blatant or hidden, barriers to success have no place at Karat.

We value a diverse workforce: people of color, womxn, and LGBTQIA+ individuals are strongly encouraged to apply.

If you have a disability or special need that requires accommodation, please let us know at [e-mail].