Office Secretary (Food & Beverage)

Adnar Group; Kuwait; On-site; KWD 12,000 - 18,000; Full time

Job summary

A reputable company in Kuwait is seeking a skilled Secretary to provide comprehensive administrative support. The ideal candidate will have a degree in Business Administration and 3-5 years of experience, focusing on organization and communication. The role involves managing schedules, preparing correspondence, and ensuring effective office administration in a fast-paced environment.

Qualifications

• 3-5 years experience as a Secretary or PA.
• Fluent in Arabic and English, both written and verbal.
• Able to work independently with minimum supervision.

Responsibilities

• Assist with calendar management and organize travel itineraries.
• Prepare meeting minutes and handle routine correspondence.
• Maintain effective filing system and manage department registers.

Skills

Communication skills

Secretarial skills

Attention to detail

MS Office proficiency

Customer service orientation

Education

Business Administration Degree

Diploma in General Secretary

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Main Responsibilities include:

- Assist calendar managing, e-mail checking, phone answering, filling, oversea and local business trip arrangement, expenses reimbursement, office admin.
- Organize and follow up meetings, meeting minutes preparation.
- Compose response to routine correspondence for Managers signature.
- Type general correspondence, including letters, memos, faxes and reports etc.
- Organize travel itineraries, including booking flights, hotels, restaurants etc.
- Manage and co-ordinate diaries including arranging and booking internal and external meetings.
- Handle telephone calls including responding to customer requests.
- Maintain Department Register i.e. sickness, holiday, business trips, courses…
- Maintain an effective filing system.

Business Administration (English Section)

Age

Any

Nationality

Any

Residence Location

Any

Languages

Arabic - Fluent / Excellent
English - Fluent / Excellent

Own a Car

Any

Have Driving License

Any

Job Skills

• Years of Experience :3 - 5 years
• Gender: Female
• Nationality: Filipino, Indian, Egyptian, Jordanian
• Degree: Business Administration or Diploma in General Secretary.
- Experience in working as a Secretary or PA at least for 3 years
- Good secretarial & communication skills
- Advanced PC skills (MS Word/Excel/Outlook)
- Able to work independently under minimum supervision
- Good command in verbal and written English
- Proficiency in MS Word, Excel, PowerPoint;
- Fast and accurate typing skill
- Produce high quality work in a deadline-driven environment with self-initiation;
- Attention to accuracy and follow-up with details;
- Excellent interpersonal and communication skills and good customer service orientation;
- Able to work independently as well as a team-player;
- Enjoys a fast-paced, multi-tasking and multi-cultural work environment.

About The Company

We are a team of dedicated professionals who offer a gateway to a wide range of services.

Our approach is simple, we listen to our clients first and then draw upon our unique talents and resources to identify, design and implement solutions.

Our team of professionals has an extensive understanding of the various aspects of multinational and local business requirements and needs.

We are a client-driven company that recognizes the need for truly personalized services.

We offer our clients commitment, confidentiality and the most ethical professional standards in the business.