Engineering Administrative Specialist — Bilingual

KUWAIT JOBS HERE; Shuwaikh; On-site; KWD 15,000 - 30,000; Full time

Job summary

A leading company in Kuwait is seeking an Administrative professional to coordinate daily office operations and manage technical documentation. The ideal candidate is proficient in Arabic and English, detail-oriented, and possesses strong organizational skills. Responsibilities include vendor coordination, meeting organization, and project progress tracking. This role is full-time and located in Shuwaikh, Kuwait, offering a collaborative environment.

Qualifications

• Background in an engineering or technical environment with understanding of systems, workflows, and industry terminology.
• Proficient in Arabic and English, with experience in professional translation and communication.
• Detail-oriented with excellent organizational and problem-solving skills.
• Strong command of Microsoft Office, especially Excel and Word for structured reporting.
• Ability to work independently, manage competing priorities, and uphold procedural clarity.

Responsibilities

• Coordinate and manage daily office operations, ensuring alignment with engineering team workflows.
• Prepare, format, and maintain technical documentation, including maintenance schedules, design reports, and daily report submissions.
• Support procurement activities by handling vendor correspondence, tracking quotations, and organizing daily expenses.
• Translate technical documents and correspondence (English/Arabic) to ensure clarity across multilingual teams.
• Organize meetings, site visits, and project timelines, ensuring stakeholders are aligned and updated.
• Maintain records of equipment, contracts, and service logs in compliance with engineering and safety standards.
• Assist with reviewing and rephrasing technical and contractual communications for accuracy and professionalism.
• Liaise with contractors, consultants, and internal engineers to support compliance and project documentation.
• Handle submission of regulatory forms and HSE reports, ensuring completeness and adherence to industry standards.
• Track project milestones, update dashboards, and generate periodic progress reports for engineering leadership.

Skills

Security & Low Voltage System Design

Technical Sales Support

AutoCAD Drafting & Documentation

Vendor Coordination & Quotation Management

Project Submittals & Compliance

Commissioning Support

Strong Communication & Presentation Skills

Job description

A leading company in Kuwait is seeking an Administrative professional to coordinate daily office operations and manage technical documentation. The ideal candidate is proficient in Arabic and English, detail-oriented, and possesses strong organizational skills. Responsibilities include vendor coordination, meeting organization, and project progress tracking. This role is full-time and located in Shuwaikh, Kuwait, offering a collaborative environment.