ADMIN & ACCOUNT ASSISTANT REQUIRED FOR A LEADING RENTAL EQUIPMENT CO. IN KUWAIT

KUWAIT JOBS HERE; Fahaheel; On-site; KWD 3,000 - 15,000; Full time

Job summary

A local Kuwait employment provider is seeking a reliable and self-motivated Admin & Account Assistant to support operational efficiency in Fahaheel, Kuwait. Responsibilities include managing correspondence, preparing reports, and handling client invoicing. The ideal candidate should have a Bachelor’s degree and experience in administrative roles, with a strong proficiency in MS Office and excellent communication skills. Full-time permanent position available. Submit your CV for application.

Qualifications

• Proven experience as an Admin Executive or Administrative Assistant.
• Ability to work independently and as part of a team.
• Candidate must have a valid residency visa (18) with local transfer.

Responsibilities

• Handle incoming and outgoing correspondence.
• Prepare invoices and follow up on payments.
• Maintain supplier & client databases.

Skills

Proficiency in MS Office

Organizational skills

Communication skills

Problem-solving skills

Multitasking

Education

Bachelor’s degree

Tools

Google Workspace

Job description

We are looking for a reliable and self‑motivated Admin & Account Assistant. As an Admin & Account Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our office. You will be responsible for a variety of administrative tasks that support our team and contribute to the overall success of our organization.

Key Responsibilities

• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Draft office correspondences as directed by manager, prepare reports and presentations, and distribute incoming/outgoing mail to the appropriate departments.
• Monitor and renew visas, gate passes and related documents and assist in day‑to‑day office administration tasks.
• Prepare quotations, submit them to the client, and follow up on their status.
• Prepare weekly and monthly status reports for RFQ & purchase orders received from the client.
• Maintain supplier & client databases in the office record book.
• Prepare and submit invoices to the client, and follow up on payment. Prepare monthly payment statements and income/cost reports for management review.
• Coordinate with the fleet department for the arrangement and delivery of equipment to the client.
• Prepare and submit all required documents to obtain and follow up with the client for equipment and operator gate passes to enter KNPC refinery or KOC premises.
• Maintain efficient office procedures and a system for tracking requested actions, reports, databases and staff leave, holidays and other requests.
• Provide administrative and clerical support and coordinate all office procedures.
• Establish, implement and maintain a filing system for reports, policies & procedures and all correspondence internally and externally.
• Maintain and update company databases and filing systems.
• Assist in the preparation of regularly scheduled reports.
• Handle confidential information with discretion and professionalism.
• Support other administrative staff and assist in various projects as needed.

Qualifications

• Proven experience as an Admin Executive, Administrative Assistant, or in a similar role in fleet department and rental of equipment & contracting company.
• Proficiency in MS Office (Excel, Word, PowerPoint) and Google Workspace.
• Excellent organizational and time‑management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• High level of attention to detail and problem‑solving skills.
• Ability to work independently as well as part of a team.
• Bachelor’s degree.
• Candidate must be inside Kuwait and have a valid residency visa (18) with local transfer.

Application Details

Job Types: Full‑time, Permanent

Location: Fahaheel, Kuwait

Submit your CV to: [e-mail]

WhatsApp: [phone]

Mobile: [phone]