Management Assistant

Tetra Pak; Rubiera; In loco; EUR 10.000 - 30.000; Tempo pieno

Descrizione del lavoro

A global food processing firm in Rubiera is seeking a Management Assistant to support Vice Presidents and their teams. This role involves managing calendars, organising events, and providing administrative support to ensure efficient business operations. The ideal candidate has a strong background in administration and at least 5 years of relevant experience. The company offers competitive compensation, development opportunities, and a diverse work environment.

Servizi

Market competitive compensation

Development and training opportunities

Flexible working arrangements

Competenze

• Minimum of 5 years of experience from similar roles in complex organisations.
• Experience working with senior management team required.
• Capability to drive projects on your own.

Mansioni

• Manage the VP calendar and agenda across different global time zones.
• Drive and support in organising events, workshops and meetings.
• Support internal communication across the department.

Conoscenze

Administration

Stakeholder engagement

Microsoft Office

Proactive approach

Networking skills

Formazione

High school diploma in administration

University degree in Administration

Descrizione del lavoro

At Tetra Pak we commit to making food safe and available, everywhere; and we protect what's good – protecting food, protecting people, and protecting the planet. By doing so we touch millions of people's lives every day.

And we need people like you to make it happen.

We empower you to reach your potential with opportunities to make an impact to be proud of – for food, people and the planet.

Job Summary

PSE Admin Centre & VIP Visits, PSE Strategic Programs. Processing Solutions & Equipment (PSE) is a part of Tetra Pak Group and on a mission to be the integrated industrial food solutions leader by...

• Delivering competitive integrated food and liquid food solutions that satisfy a customer's own market need
• Delivering processing excellence across relevant categories
• Using automation and digital to improve total‑cost‑of‑ownership and quality for customers by delivering integrated line and value chain solutions

Join us as Management assistant and step into a fast‑paced, fun, and international environment where every day brings new connections, challenges, and opportunities. If you thrive on collaboration, love building networks across borders, and want to grow in a role that truly matters - this is your moment.

We are looking for a professional administrator who will provide support to the Vice Presidents and management team, to enable smooth‑running and efficient business. In this role you will be the point of contact for the organisation, both internally and externally. You will have the opportunity to impact on the management team deliveries and drive projects of your own.

This position is based in Modena, Italy. In this role, you will support two Vice Presidents and their teams and be part of the PSE Admin Centre and report to the Manager PSE Admin Centre & VIP Visits, PSE Strategic Programs.

What You Will Do

• Manage the VP calendar and agenda across different global time zones to ensure optimal use of time and efforts in a proactive and independent manner
• Drive and support in organising events, workshops and meetings
• Arrange cost‑efficient travels, ensure agendas are set and domestic accommodation and trips are arranged by local colleagues in time, and manage travel reports
• Internal and external stakeholder engagement for the above tasks
• Support internal communication across the department
• Support in producing, reviewing and administration of presentations
• Drive improvements in administrative ways of working and secure implementation within the organisation
• Support in the coordination, follow up and documentation

We believe you have

• High school diploma in administration or University degree in Administration, or equivalent combined with experience from administration
• Minimum of 5 years of experience from similar roles in complex organisations
• Experience working with senior management team
• The capability to drive projects on your own, interacting with stakeholder’s cross organisations
• Proficient in Microsoft Office software and possess the ability to quickly grasp and learn new technical tools & experience from working with AI‑tools
• Fluent in English both written and spoken

As a person you have integrity, excellent communication skills and have a proactive approach to handle your work. You are a people person who can engage with people across the organisation and you have good networking skills. You have a service‑oriented and flexible attitude to ensure that the Vice Presidents and team members are well supported. You are a finisher but still pay attention to details and have passion for administrational excellence. To be structured and quality oriented comes natural to you.

The leadership team will benefit from your proactive approach and clear communication. In addition, you are a good team player and listener, attentive to arising needs where you can make a difference.

We Offer You

• A variety of exciting challenges with ample opportunities for development and training in a truly global landscape
• A culture that pioneers a spirit of innovation where our industry experts drive visible results
• An equal opportunity employment experience that values diversity and inclusion
• Market competitive compensation and benefits with flexible working arrangements

Apply Now

If you are inspired to be part of our promise to protect what’s good; for food, people, and the planet, apply through our careers page at https://jobs.tetrapak.com/.

This job posting expires on November 24, 2025.

If you have any questions about your application, please contact Sara Johannesson at [e-mail].

Diversity, equity, and inclusion is an everyday part of how we work. We give people a place to belong and support to thrive, an environment where everyone can be comfortable being themselves and has equal opportunities to grow and succeed. We embrace difference, celebrate people for who they are, and for the diversity they bring that helps us better understand and connect with our customers and communities worldwide.