HQ Administration Assistant

European Renal Association (ERA); Parma; In loco; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

A leading healthcare organization in Parma is looking for a Full-Time administrative support role to assist the Executive Director and Council Members. Responsibilities include organizing logistics for meetings, coordinating travel arrangements, and managing various administrative tasks. The ideal candidate has a high school diploma, fluent English skills, and proficiency in Office 365 tools. A collaborative and supportive work environment with competitive benefits is offered.

Servizi

Competitive salary and benefits package

Opportunities for professional growth

Collaborative work environment

Competenze

• High School Diploma and relevant courses in administration.
• Fluent in English, both spoken and written, at minimum C1 level.
• Strong knowledge of Office 365 tools, particularly Excel.
• Ability to maintain an analytical mindset.
• Exceptional organizational skills with a proactive team spirit.

Mansioni

• Support the Executive Director with meeting logistics for Working Groups.
• Assist Council Members with travel arrangements.
• Coordinate travel and hotel bookings for staff.
• Ensure privacy compliance.
• Carry out various administrative tasks.

Conoscenze

Fluent English (C1)

Office 365 tools knowledge

Analytical mindset

Organizational skills

Proactive attitude

Formazione

High School Diploma with administration courses

Descrizione del lavoro

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Department: HQ Administration

Reports to: Executive Director

Position Type: Full-Time

PERSONAL PROFILE

• High School Diploma. Courses and masters related to the administration topic.
• Fluent English, spoken and written (minimum C1).
• Excellent knowledge of Office 365 tools (in particular Excel).
• Analytical mindset.
• Extremely well organised, constructive and proactive attitude with a strong motivation to be part of a team.

PURPOSE OF THIS ROLE

The purpose of this role is to support the Executive Director, ensuring the correct execution of the following:

• Organizing the logistics for in-person meetings for our Working Groups and Committees
• Support ERA Council Members with travel arrangements
• Supporting other staff members with travel and hotel bookings
• Privacy Compliance
• Other administrative tasks

KEY ACCOUNTABILITIES

Being part of the general administration implies to handle several tasks, among which:

• Travel, hotel and transfers coordination
• Support the Executive Director, Council Members and staff with administrative tasks
• Correspondence linked to all the above activities
• Formulates proposals to improve the quality and timing of activities. If necessary, he/she involves the interested parties to assess the impact on the entire cycle

IMPORTANT NOTES

Most of the activities and correspondence are in English. The job offer is for an office position to be performed at the ERA HQ in Parma (Italy).

WHAT WE OFFER

• Competitive salary and benefits package.
• Opportunities for professional growth and development at the international level.
• A cross-cultural, collaborative and supportive work environment.

ERA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

This job description provides a general guideline for the role and may be subject to change to meet the evolving needs of the Association.