Executive Assistant and outsourcing monitoring - Sede Trento

Volkswagen Financial Services; Trento; In loco; EUR 40.000 - 60.000; Tempo pieno

Descrizione del lavoro

A leading automotive financial services firm is seeking a Local Outsourcing Officer in Trento, Italy. This role entails defining and implementing a suppliers monitoring framework, ensuring compliance with guidelines, and managing outsourced activities. The ideal candidate will have proficiency in English and experience in project management, organization, and people management skills. The position demands a proactive approach to problem-solving and the ability to deliver quality results under tight deadlines.

Competenze

• Proficiency in English in both written and oral form.
• Understanding of outsourcing regulations (local and European).
• Advanced knowledge of Microsoft Office tools, especially Excel and PowerPoint.

Mansioni

• Ensure continuous and accurate suppliers monitoring.
• Provide an overview of all outsourcing activities.
• Secure compliance with local supervisory requirements.

Conoscenze

Proficiency in English

People management

Project management

Knowledge of outsourcing regulations

Advanced Microsoft Office

Organization skills

Clear communication

Descrizione del lavoro

Description

The Local Outsourcing Officer is responsible for the definition and implementation of a suppliers monitoring framework, in accordance with the guidelines established by the relevant Authorities, to ensure a proper management and control of outsourced activities.

The Outsourcing Coordination Officer works for VWL (own company) as well as on behalf of VWB GmbH, based on dedicated outsourcing agreements.

Role and duty – core business

As Local Outsourcing Officer the main tasks and duties are:

• Ensuring continuous and accurate suppliers monitoring
• Granting an overview about all critical and non-critical outsourcing activities
• Ensuring all the outsourcing activities are managed correctly and in compliance with corporate guidelines
• Overseeing all outsourced services and managing communication between the various business functions involved
• Providing a dedicated framework for intercompany contracts and for external suppliers
• Securing compliance with local supervisory requirements concerning outsourcing, if existing
• Supporting Country Managers in day by day activities, including, when required, the preparation of relevant and strategic presentations and drafting of the related minutes
• Ensuring the collection of relevant information relating to the activities of the various Departments and Functions for the Country Managers, for the purpose of planning and coordinating activities
• Ensuring a proper presidium of VWL Office, including welcome external visitors and take care of their wellbeing, planning of Teams’ presence in the Office, updating of documentation/registers, maintenance of required documentation

Competences

• Proficiency of English in both written and oral form
• People management
• Project management
• Knowledge of outsourcing internal and external regulation (local and European)
• Advanced knowledge of Microsoft Office tools, mainly Excel and PowerPoint
• Organization skills
• Clear communication

Personal flairs

• Open mind and curiosity
• Stress management
• Resilience
• Highly motivated and proactive approach to problem solving
• Ability to deliver to tight deadlines without compromising on quality
• Highly analytical, detailed oriented and highly organized