Document Controller

Altea Energy; Italia; In loco; EUR 40.000 - 60.000; Tempo pieno

Descrizione del lavoro

A leading energy firm in Italy seeks a Document Controller to manage and control project documentation in compliance with company requirements and industry standards. The ideal candidate will have experience establishing Document Control Systems, ensuring compliance with ISO standards, and supporting project teams. A Bachelor's Degree and 8 years of relevant experience are required. Proficiency in electronic document management systems and strong MS Office skills are also essential.

Competenze

• 8 years of work experience in document control after earning the degree.
• Excellent spoken and written English with report writing skills.

Mansioni

• Manage project documentation in compliance with company requirements.
• Establish and maintain the Document Control System (DMS/EDMS).
• Ensure document deliverables meet contractual requirements.

Conoscenze

Proficiency in EDMS (Aconex, Procoor, ProArc, Documentum, SharePoint)

Strong knowledge of MS Office

Understanding of ISO standards

Formazione

Bachelor’s Degree from an accredited university

Descrizione del lavoro

The Document Controller is responsible for managing and controlling project documentation in compliance with PMS procedures, COMPANY requirements, and industry standards. This role ensures that all engineering, procurement, construction, and commissioning documentation within the project is properly registered, distributed, tracked, and archived throughout the project lifecycle through electronic and hard copies, as required by the COMPANY.

Key Responsibilities

Document Management

• Establish and maintain the Document Control System (DMS/EDMS).
• Register, issue, and archive incoming and outgoing documents (drawings, specifications, procedures, manuals, correspondence).
• Control document numbering, versioning, and revisions.
• Ensure correct distribution of documents to Client, EPC/EPIC contractor(s), subcontractors, and vendors.
• Maintain up-to‑date document registers and transmittal logs.

Project Support

• Support engineering, procurement, construction and commissioning teams with document submission and retrieval.
• Ensure document deliverables meet contractual requirements (e.g., metadata, format, review cycles).
• Coordinate with QA/QC to maintain records for audits and compliance.

Compliance & Quality

• Ensure document management procedures comply with ISO 9001, ISO 29001, and company QMS.
• Implement document control standards for technical and commercial correspondence.
• Prepare document status reports for project management and client reviews.
• Support handover documentation and final project data books (As‑Built).

Training & System Use

• Train project team members on DMS usage and document control processes.
• Interface with IT/EDMS team to resolve system issues.
• Control document registers (engineering, procurement, construction).
• Transmittal sheets and submission records.
• Status reports (weekly/monthly).

Technical Skills

• Proficient in Electronic Document Management Systems (EDMS) such as Aconex, Procoor, ProArc, Documentum, SharePoint, or similar.
• Strong knowledge of MS Office (Word, Excel, PowerPoint).
• Understanding of ISO standards and project document numbering systems.

Minimum Qualifications

• Bachelor’s Degree [BSc] from an accredited university.
• Work experience of eight (8) years after earning the degree.
• Excellent spoken and written English, including proven ability to write reports.