Workforce Management Real time analyst

Prometric; Gurugram District; On-site; INR 350,000 - 600,000; Full time

Job summary

Prometric is seeking a Workforce Management Real Time Analyst (RTA) in Gurgaon to monitor critical queues in real time and collaborate with Operations to ensure adherence to schedules. The role emphasizes managing service levels, turn times, and agent performance using CMS Supervisor or equivalent tools.

The ideal candidate has strong English communication, solid Excel skills, 1–2 years of experience, and familiarity with Outlook/PowerPoint.

Qualifications

• English language proficiency in speaking, reading and writing.

Responsibilities

• Monitor real-time agent activity and report adherence to schedules and thresholds.
• Perform real-time service level monitoring across queues and advise on corrective actions.
• Adjust CSR skills in real time to meet service levels.
• Update agent status and attendance data with accuracy.
• Assist in scheduling meetings and training while maintaining service levels.
• Provide ad-hoc management reports as required.
• Optimize breaks and lunches to minimize impact on service levels.
• Forecast/reforecast call volumes to guide staffing decisions.
• Process time-off requests including leave and vacation.
• Assist forecasting/scheduling analysts as needed.
• Support daily/weekly/monthly reporting.

Skills

English proficiency

Analytical skills

Attention to detail

Multitasking

Data-driven decision making

Education

High School education

Industry experience

Tools

Excel

Word

PowerPoint

Outlook

Internet

Job description

Designation- Workforce Management (WFM) Real Time Analyst (RTA)

Week Offs- Roster Based

Shift Timings- Rotational, with emphasis towards afternoon / night shift

Work from Home/Office- Work from Office (Gurgaon)

Remuneration- As per company policy

SUMMARY:

The WFM RTA is responsible for monitoring key / critical queues in real time using CMS Supervisor (or equivalent queue management software). WFM RTAs liaise directly with Operations teams to ensure all agents are adhering to assigned schedules / shifts, and to ensure acceptable thresholds for: Transaction time, hold time, wrap time and other Aux usages.

CORE RESPONSIBILITIES:

• Monitor agent activity in real time, Report to the Operations teams agents that are not adhering to their assigned schedules or are above acceptable thresholds for; Call Time, Hold Time, Wrap Time and Idles.
• Real Time Service Level monitoring of all queues, advising leaders when calls are in queue and advise corrective actions that should be taken including deferring or cancelling of Meetings, Coaching and other offline activities until Service levels have recovered to acceptable levels.
• Adjusting CSR Skills in real time, to achieve Service Levels.
• Update and maintain accuracy of agent’s status. This involves processing changes and exceptions, leave tracking, and other key indicators.
• Assist in the creation of scheduling Meetings and Training as required while ensuring Service levels targets are maintained.
• Perform comprehensive attendance management including frequent monitoring of Attendance. Ensure attendance occurrences are updated to agent's schedules in a timely fashion.
• Provide ad-hoc reporting for management as requested.
• Optimize breaks and lunches to minimize impact to Service Level.
• Make recommendation for time off / Leave capacity allowance during periods of overstaffing.
• Reforecast when call volumes or AHT are not matching original forecasts to evaluate performance for the remainder of the day.
• Process requests for time off including vacation and unpaid leave.
• Assist Forecast/Scheduling Analysts as required.
• Assist with daily / weekly / monthly reporting as required

KNOWLEDGE, EXPERIENCE & SKILLS:

• A good command of the English language in speaking, reading, and writing
• Good knowledge of Excel
• 1-2 years of working experience is required
• Proficient in various PC applications such as Word, PowerPoint, Outlook, and Internet
• Strong analytical and mathematical skills
• Attentive, accurate and focused, with careful eye for detail
• Ability to work on a variety of tasks simultaneously
• Strong analytical abilities to provide strategies based on historical and current data
• High School education or Industry experience
• Ability to maintain high standard of business ethics, professionalism, and confidentiality of information at all times.