Virtual Assistant

CXOhive; Ajmer; On-site; INR 350,000 - 600,000; Full time

Job summary

CXOhive seeks a highly dependable Virtual Assistant (AI-Savvy) to act as the founder's right hand, handling end-to-end operations for a global leadership coaching community. The role emphasizes customer handling, tech fluency, AI-enabled processes, and execution excellence.

The position requires managing LMS, email marketing, content creation, and webinar operations within a full-time framework. Compensation is negotiable based on experience.

Qualifications

• Experience handling customer queries via email and chat.
• Proficient with LMS platforms and content management.
• Able to manage email marketing automation.
• Strong communication and discretion in handling confidential data.

Responsibilities

• Onboard new customers and manage access to programs.
• Upload courses and videos to LMS and create modules.
• Manage email systems and automation campaigns.
• Create social content and design assets with Canva.
• Coordinate webinars and events and support live sessions.
• Support content planning, SEO data and campaigns.

Skills

AI-savvy

Customer handling

Tech savvy

Ownership

Discretion

Execution excellence

Learning quickly

Tools

TagMango LMS

ConvertKit

Canva

Zoom

YouTube

Job description

Job Title: Virtual Assistant (AI-Savvy) – Global Leadership Coaching Business

About Us

We are a fast-growing global leadership coaching and transformation company led by a globally recognized CXO Leadership Coach, TEDx Speaker, and Top Leadership Coach in India.

At CXOhive.com we aim to help Leaders, teams and organisations get 10x results in allareas of Leadership and Growth. We offer Executive and Leadership coaching

The Global CXO Accelerator is a part of CXOhive.com and is aimed more at Mid career leaders

Themission is to help mid-career professionals and leaders across the world become Global CXOs, achieve ₹1Cr+ careers, and build holistic success combining science, strategy, and Indian wisdom.

We operate at the intersection of:

• Executive and Leadership Coaching

• Career Transformation
• Digital Learning & Content
• Global Community Building

Role Overview

We are looking for a highly dependable, AI-savvy, full-time Virtual Assistant who can act as a right hand to the founder, manage end-to-end operations, and ensure a seamless experience for our global community.

This is NOT a basic VA role.

This role requires customer handling ability , being tech savvy , Ai enabled , ownership, maturity, discretion, and execution excellence.

As a full time resource you are expected to contribute to all initiatives new and existing within the working hours.

Ability and Open ness to learn quickly is important as AI has opened up a whole new world of opportunities

Working Hours

• Monday to Friday: 10:00 AM – 7:30 PM (45-minute lunch break) approx 9 hrs ( flexible )
• Saturday: 825 am to 525 pm ( I have a session starting at 830 am every morning )
• 6 days/week commitment

Salary is negotiable and based on experience and ability to handle these tasks

Broad Key Responsibilities 1. Customer Experience & Support

• Onboard new customers into programs and communities
• Provide access to Learning Management Systems (Tagmango LMS currently but could change in future)
• Handle customer queries via email and support channels
• Manage testimonials and feedback collection
• Support webinar and event participants (Zoom, WhatsApp groups)

2. Learning Management System (LMS) Management

• Upload and manage courses on platforms like TagMango / LMS tools
• Upload videos (YouTube/Vimeo downloads) into LMS
• Create course thumbnails and structure modules
• Ensure smooth user access and experience

3. Email Marketing & Automation

• Manage email systems like ConvertKit
• Create and send newsletters
• Segment audiences and update lists
• Execute automated email sequences
• Handle both customer and non-customer communication

4. Content & Design Execution

• Create social media creatives using Canva
• Design:
• Thumbnails
• Newsletter covers
• Social media posts
• Brochures & booklets
• Rebrand existing assets (slides, PDFs, workbooks, books, JPEGs)

5. Social Media & Growth Support

• Post content across:
• LinkedIn
• Instagram
• Facebook
• Twitter (X)
• YouTube( upload videos , seo ,create thumbnails )
• Podcasts (( upload videos , seo ,create thumbnails )
• WhatsApp Marketing ( create jpegs , manage and post content )
• Create LinkedIn posts (text, carousels, articles)
• Send connection requests to relevant professionals
• Assist with content planning from releases and campaigns

6. Content Creation & Repurposing

Create:

• PowerPoint presentations
• Workbooks & worksheets
• Quizzes & Google Forms
• Ebooks and articles
• Convert documents into slides
• Create summaries of HBR-style articles
• Prepare content for newsletters and social media

7. Webinar & Event Operations

• Manage Zoom sessions (especially Saturday sessions)
• Send WhatsApp invites and reminders
• Coordinate participants and access
• Support live sessions execution

8. Marketing & Growth Execution

• Post ads across platforms
• Assist in SEO reporting
• Prepare competitor research documents
• Compile content from websites and industry leaders
• Support funnel execution (webinars, landing pages, campaigns)

9. Administrative & Operational Excellence

• Maintain strict confidentiality of all business data
• Manage files, drives, and internal systems securely
• Create QR codes, upload media assets, manage digital workflows