Vendor Coordinator I

Astreya; India; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Astreya is seeking a Vendor Analyst to drive governance of subcontractor and staffing-partner programs. You will maintain vendor master data, compliance records and spend reporting to support negotiations and decision making.

You will transform fragmented third‑party labour data into a clear monthly cadence, flag risks, and provide evidence for vendor reviews. This hands‑on role emphasizes analytics over negotiations, with high visibility across the function.

Qualifications

• Experience managing vendor relationships.
• Ability to turn spend and compliance data into dashboards.
• Strong monthly reporting and analytics.

Responsibilities

• Reporting & analysis: Build and maintain vendor scorecards on fill rate, time-to-fill, attrition, SLA attainment, no-show rates and CSAT.
• Produce monthly/quarterly vendor reports: spend by vendor/region/client, headcount, trend and variance commentary.
• Benchmark rate cards by role/geography against market data and internal patterns.
• Track savings and run-rate drift; alert on out-of-pattern spend.
• Prepare QBR packs and executive briefs for the Vendor Manager.
• Vendor operations & data: Manage vendor master data, onboarding, contracts and renewals.
• Maintain the contract repository and audit-ready documentation.
• Administer timesheets and POs; support month-end accruals with Finance.
• Manage vendor requests and chase open actions from reviews.
• Compliance & controls: Evidence compliance, track expiry, audit documentation, settle disputes with AP.
• Monitoring expiry and right-to-work checks; ensure licenses and privacy training are current.
• Reconcile invoices against SOWs, timesheets, rate cards and POs.
• Recommend invoices for approval; final authority with Vendor Manager.
• Sourcing support: Run RFPs/RFQs, build scoring matrices; support new accounts with data.

Skills

Vendor management

Data analysis

Reporting

Procurement

Tools

Excel

ERP systems

SOW management

Job description

Vendor Analyst — Subcontractor & Staffing Partners

Reports to: Vendor Manager, Subcontractor & Staffing Partners

Department: [Vendor Management / Procurement]

Job type: Full-time, permanent

Travel: Minimal — occasional travel for partner reviews

Role purpose

The Vendor Analyst is the data and operations engine behind Astreya's subcontractor and staffing-partner programme. You maintain the vendor master data, compliance records and spend reporting that the Vendor Manager relies on to negotiate, govern and — where necessary — exit partner relationships. You will turn a fragmented picture of third‑party labour spend, fill rates and compliance status into a clear, trusted monthly cadence, and flag the risks in it before they reach a client.

This is a hands‑on analytical role with high visibility. You will not own commercial negotiations, but you will build the evidence base those negotiations are won with.

Key responsibilities

Reporting & analysis (approx. 40%)

• Build and maintain vendor scorecards covering fill rate, time-to-fill, attrition, SLA attainment, no-show rates and CSAT on partner-delivered work
• Produce the monthly and quarterly vendor reporting pack: spend by vendor, region, client and role type; subcontracted headcount; trend and variance commentary
• Benchmark partner rate cards by role and geography — against market data and against each other — and surface where Astreya is paying above pattern
• Track savings and consolidation targets against actuals; flag run‑rate drift and out‑of‑pattern spend early
• Prepare QBR packs, executive summaries and escalation briefs for the Vendor Manager

Vendor operations & data (approx. 30%)

• Own the vendor master data: legal entities, contacts, contract dates, notice periods, renewal and expiry alerts
• Run vendor onboarding administration — intake forms, due diligence packs, banking and tax documentation, system and portal setup
• Maintain the contract repository and supporting document trail in an audit-ready state
• Administer timesheets and purchase orders for subcontracted resource; support month‑end accruals with Finance
• Manage the vendor request and exception queue, and chase open actions arising from vendor reviews

Compliance & controls (approx. 20%)

• Track and evidence compliance across the partner base: insurance certificates, background and right-to-work checks, security and privacy training, local licensing and labour requirements
• Operate an expiry-tracking process so no resource works on a client site with lapsed documentation
• Reconcile vendor invoices against SOWs, timesheets, rate cards and approved POs; investigate and clear disputes with Accounts Payable
• Recommend invoices for approval; approval authority sits with the Vendor Manager

Sourcing support (approx. 10%)

• Run the mechanics of RFPs and RFQs — distributing documents, collating responses, building comparison and scoring matrices
• Support bid teams with sourcing data, historical rates and coverage information for new and expanding accounts