Us Onboarding Specialist

Collabera Talent Solutions; Vadodara; On-site; INR 3,00,000 - 5,00,000; Full time

Job summary

A leading recruitment firm is seeking an Operations Executive to handle invoice processing and HR operations in Vadodara. The ideal candidate will ensure efficient completion of onboarding processes, communicate effectively with employees, and resolve billing issues. Strong communication skills and proficiency in Microsoft Office are essential. This is a full-time position with US shift timings.

Qualifications

• Minimum 1-2 years of experience in HR operations or a related field.
• Experience in a non-voice-based KPO/BPO/LPO environment is a plus.

Responsibilities

• Process invoices and issue payments as required.
• Communicate with prospective employees regarding onboarding processes.
• Analyze and verify documents from potential hires to confirm identity.
• Coordinate with external vendors and internal teams for task completion.
• Resolve billing issues and follow up with client/sales teams.

Skills

Excellent verbal and written communication skills

Persuasiveness

Ability to work under stress

Strong computer skills

Tools

Microsoft Office Suite

Job description

Job Title: Operations Executive

Job Location: Baroda

Shift Timings: US shift (06.00 PM IST to 04.00 AM IST)

About The Role

Collabera is looking for an Operations Executive who is generally responsible for processing invoices and issuing payments. The role of the Operations Executive involves providing financial, administrative, and clerical support to the organisation. Their role is to complete payments and control expenses by receiving payments, plus processing, verifying and reconciling invoices. A typical Operations Executive job also highlights the day-to-day management of all payment cycle activities in a timely and efficient manner.

What You'll Do

• HR Operations Executive initiates and completes the Onboarding processes per the norms of Collabera, US State & Federal Govt. & Collabera’s Clients
• Communicates efficiently with the prospective employees about the framework of Collabera’s policies and the US Department of Labour and other parties that may be involved.
• Should be able to analyze and verify all the documents received from prospective employees to confirm true identity. Identify and resolve deficiencies if any and getting onboarding completed within pre-defined Service Level Agreements
• Create and maintain a positive employee experience
• Coordinate with external Vendors - Business Partners, Background Verification agencies, Vendor Management Organizations, Procurement teams, etc. to complete statutory requirements in line with Collabera and their Client policies
• Coordinate with the internal teams to make sure that tasks are brought to a logical conclusion in a defined timeframe
• Resolve Billing problems including P.O. extensions, invoice rejections, and P.O. budget issues. Following up with the client/sales teams for P.O. s. This includes entries in appropriate systems and notifying the appropriate people once the issues have been resolved
• Take part in Collabera internal audits-fixing errors

What You’ll Need

• Excellent verbal and written communication skills; the ability to call, connect and interact with consultants and Vendors
• Be persuasive and goal-oriented
• Able to work accurately under stress and pressure to meet competing deadlines
• Strong computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)

Bonus Points If

• Should preferably have worked in a non-voice-based KPO/BPO/LPO environment. If not then any exposure where s/he had to demonstrate the application of knowledge and possess knowledge of detailed processes

If the position appeals to you, simply share your updated resume and a preferred time to contact me, I will take care of the rest.

Looking forward to hearing from you.