Travel Desk Executive

Livlong Insurance Brokers; Thane, Mumbai; On-site; INR 3,00,000 - 4,00,000; Full time

Job summary

A leading insurance broker in Maharashtra is seeking a detail-oriented Travel Desk Executive to manage travel arrangements for employees and clients. The role involves booking a variety of travel elements while ensuring compliance with company policies and maintaining cost efficiency. Candidates should possess 13 years of travel coordination experience or relevant training, excellent organizational skills, and be able to work under deadlines. Good communication and familiarity with travel booking systems are essential for success in this role.

Qualifications

• 13 years of experience in travel desk or travel coordination (freshers may apply if trained).
• Ability to work under deadlines and handle multiple requests.

Responsibilities

• Handle domestic and international travel bookings (air, rail, hotel, cab, visa support if required).
• Coordinate travel plans based on employee requirements.
• Manage travel itineraries and provide confirmations and updates.
• Assist with expense tracking and coordination with the finance team.
• Resolve travel-related issues and provide timely support.

Skills

Good communication and coordination skills

Strong organizational and multitasking abilities

Basic knowledge of MS Office (Excel, Word, Email)

Education

Graduate

Tools

Travel booking systems and portals

Job description

Job Summary

We are looking for a detail-oriented and organized Travel Desk Executive to manage travel arrangements for employees/clients. The role involves booking tickets, accommodations, and transportation while ensuring cost efficiency, compliance with company policies, and timely support.

Key Responsibilities

• Handle domestic and international travel bookings (air, rail, hotel, cab, visa support if required)
• Coordinate travel plans based on employee requirements
• Ensure travel bookings comply with company policies and budgets
• Liaise with airlines, hotels, travel agencies, and transport vendors
• Manage travel itineraries and provide confirmations and updates
• Handle travel changes, cancellations, and emergency travel support
• Maintain travel records, invoices, and MIS reports
• Assist with expense tracking and coordination with the finance team
• Resolve travel-related issues and provide timely support

Required Skills & Qualifications

• Graduate (preferred)
• 13 years of experience in travel desk or travel coordination (freshers may apply if trained)
• Knowledge of travel booking systems and portals
• Good communication and coordination skills
• Strong organizational and multitasking abilities
• Basic knowledge of MS Office (Excel, Word, Email)
• Ability to work under deadlines and handle multiple requests

Preferred Skills

• Experience in corporate travel management
• Knowledge of visa processes and travel insurance
• Cost negotiation skills with vendors