Tender & Quotation Specialist

Hitachi Vantara Corporation; Chennai District; On-site; INR 1,800,000 - 2,800,000; Full time

Job summary

Hitachi Energy in Chennai seeks a Tendering leader with 8–12 years of tendering experience for medium to high complexity substation projects. You will own the end-to-end bid process from RFQ to submission, coordinating with engineering, procurement, contracts and legal teams to deliver compliant cost-effective solutions.

The role demands strong English communication, risk management, and cost optimization skills, with global collaboration across countries and a smooth handover of awarded

Qualifications

• Bachelor’s degree in electrical & electronics engineering with 8–12 years tendering experience.
• Experience with substation tendering, bid process, and commercial aspects.
• Knowledge of Hitachi Energy products and system offerings.

Responsibilities

• Take complete responsibility for tenders from IN Operation Center with inputs from stakeholders.
• Independently manage end-to-end tender lifecycle (RFQ to submission) with winning strategy.
• Lead risk/opportunity management, negotiations, and approvals across stakeholders.
• Assess pre-qualification requirements and support Bid/No Bid decisions.
• Perform tender costing and drive cost optimization for solutions.
• Create/review Tender Strategy; discuss Target Pricing with operating units.
• Review equipment layouts and proposals for optimized substations (AIS/GIS/Hybrid).
• Collaborate with SCM on sourcing and vendor evaluations.
• Understand commercial terms, mitigate risks during tender stage.
• Analyze risk, cash flow, and approvals; ensure documentation per client needs.
• Handover awarded projects to project managers; ensure regulatory compliance.
• Uphold safety and integrity in Hitachi Energy values.

Skills

Tendering experience

Stakeholder collaboration

English communication

Education

Bachelor’s in electrical & Electronics Engineering

Job description

Job Description:

The opportunity:

Tendering authority for all tenders with medium to high complexity. Create and complete bids/estimations/quotations based on end customer specification or customer requirements/budget in liaising with the Operating Unit’s Tendering team, having close collaboration with all the tendering stakeholders and taking full tender responsibility.

Coordinate with all the tendering stakeholders, OU Tendering team, Engineering Leads, Project managers, SCM, end customers, consultants, Contracts & legal team, HSE & Quality, etc. and provide required support in each Tender

How you’ll make an impact:

• Taking complete responsibility for the tenders prepared from IN Operation Center with appropriate input from the different stakeholders of the team in-line with organization tendering process seeking necessary inputs from the Operating Units tendering team.
• Understanding of Sales process, Sales tools & techniques, Market & Business Intelligence, Sales drive. Supporting sales strategy & facilitating capture team selling.
• Independently manages and handles end-to-end tender lifecycle (RFQ to submission). Leads complex tenders with winning strategy; Adhere to tender execution plan, risk/opportunity management, stakeholder alignment and negotiation.
• Knowledge in assessing the pre-qualification requirements and supporting the Sales team for Bid/No Bid decision
• Able to perform the complete tender costing and drive cost optimization
• Create and review Tender Solution Strategy. Target Pricing in discussion with Operating units
• Complete Understanding of Single line diagrams & Equipment arrangement layouts. Reviewing the proposals towards optimized and customized solutions for various substation tenders (AIS, GIS, Hybrid). Innovative ideas to prepare a cost-effective solution.
• Understanding of Power Conversion system, Static Frequency Converter, Medium Power STATCOM
• Technical data sheets verification of primary equipment. Knowledge of primary equipment, such as circuit breakers, disconnectors, earthing switches, instrument transformers, power transformers, etc with minimal support from Engineering team
• Collaborate with SCM having good understanding about strategic sourcing and do Vendor Offer evaluations. Finalize the tender sourcing plan appropriately.
• Understanding & its impact of all the commercial terms and conditions and able to mitigate the identified risks during tender stage.
• Analyze the risk probability & severity of the tenders from technical, commercial, contractual perspectives & drive the mitigation strategy liaising with the different disciplines. Should be handling the risk review process and getting approval from different management levels based on the tender volume & the risks involved
• Able to perform cash flow analysis for the tender and provide mitigations on the exposure if reqd.
• Review Cash flow documents and the inputs from Contracts & legal teams and take conclusive decisions during submissions.
• Directly responsible for the complete documentation for respective tenders as per the client requirement
• Handing over the awarded projects to the respective project managers.
• You will be responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy's core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background:

• Bachelor’s in electrical & Electronics Engineering, 8-12 years’ experiencein Tendering
• Knowledge of Hitachi Energy Products & System offerings
• Experience and skill to prepare and support Bid Process
• Knowledge in substation tendering and project engineering activities (technical & commercial)
• Individual contributors using in-depth knowledge in a specific area to execute complex or specialized tenders / challenges often thinking independently to challenge traditional solutions.
• Comprehensive knowledge of related disciplines in the organization.
• Works independently, applying established standards
• Excellent English speaker, good communication skills
• Dynamic and Proactive, willing to grow in the organization. High level of ownership
• Team player, ready to play the role across the different countries.

Accessibility and reasonable accommodation

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Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.