Supervisor, Corporate Administration

Cocoon; Hyderabad; On-site; INR 1,500,000 - 2,100,000; Full time

Job summary

TriNet is seeking an experienced Supervisor, Corporate Administration to lead a diverse team of Executive and Administrative Assistants, supporting senior leaders with calendar management, communications, meetings, and travel coordination. The role requires strong organizational and interpersonal skills and a track record of coaching teams in a fast-growing environment.

As a key liaison for internal and external stakeholders, you will drive process improvements, ensure timely expense reporting,

Qualifications

• Associate's Degree required or Bachelor's Degree with related work experience.
• Typically 4+ years in an Executive Assistant or similar role.
• Typically 1+ years leading or supervising a team.

Responsibilities

• Handle calendar scheduling, meetings, expenses, and travel for the leader.
• Coach and develop the team, support growth and responsiveness.
• Coordinate with senior leaders to ensure alignment and effective communication.
• Identify processes to streamline corporate administration tasks.
• Provide backup support for EAs as needed.
• Ensure compliance with policies and standards.

Skills

Communication

Leadership

Coaching

Problem solving

Organization

MS Office

Education

Associate degree

Bachelor's degree

Tools

Microsoft Office Suite

Job description

TriNet is a leading provider of comprehensive human resources solutions for small to midsize businesses (SMBs). We enhance business productivity by enabling our clients to outsource their HR function to one strategic partner and allowing them to focus on operating and growing their core businesses. Our full-service HR solutions include features such as payroll processing, human capital consulting, employment law compliance and employee benefits, including health insurance, retirement plans and workers’ compensation insurance.

TriNet has a nationwide presence and an experienced executive team. Our stock is publicly traded on the NYSE under the ticker symbol TNET. If you’re passionate about innovation and making an impact on the large SMB market, come join us as we power our clients’ business success with extraordinary HR.

Don't meet every single requirement? Studies have shown that many potential applicants discourage themselves from applying to jobs unless they meet every single requirement. TriNet always strives to hire the most qualified candidate for a particular role, ensuring we deliver outstanding results for our small and medium-size customers. So, if you're excited about this role but your past experience doesn't align perfectly with every single qualification in the job description, nobody’s perfect – and we encourage you to apply. You may just be the right candidate for this or other roles.

A Brief Overview

The Supervisor, Corporate Administration will lead, develop, and drive a diverse team of Executive and Administrative Assistants toward providing world class service to TriNet's executive and senior leaders. In addition, the Supervisor will support one to two SVP, VP or DVP level leaders in an Executive Assistant capacity and will serve as the primary point of contact for internal and external interactions on all matters pertaining to their leader(s) by being responsible for handling a wide variety of, often times, confidential administrative tasks. These include, but are not limited to, calendar management, communications, meetings, presentations, coordinating travel, and preparing expense reports.

What You Will Do

• Handle all facets of general administrative work including, but not limited to, calendar scheduling/maintenance, meeting coordination, expense reporting and travel coordination for the assigned leader(s)
• Fosters a learning culture within the team focused on coaching, regular feedback, accountability, and development while leading the team through the constant change that stems from the company’s aggressive growth strategy
• Maintain strong partnerships with Executive Assistants and members of the senior leadership team to ensure effective communication, alignment, and critical connection points throughout the organization.
• Learn and understand the business/department and their strategic initiatives to independently and proactively prioritize tasks
• Assess staff performance and provide coaching and guidance on best practices in line with TriNet’s policies and procedures to ensure maximum efficiency and engagement.
• Proactively manage outstanding action items to ensure responsiveness and follow through on commitments / asks
• In coordination with Corporate Administration Leaders, identify procedures to centralize and/or streamline processes while collaborating with Chief of Staff to ensure alignment with organization and senior team members.
• Work with Corporate Administration Leaders to ensure team members complete their Corporate Administration work accurately, on time, and as expected.
• Champion AI initiatives to streamline and enhance Corporate Administration initiatives.
• Actively seek opportunities to train and develop colleagues and drive the team through the constant change that stems from the company’s aggressive growth strategy
• May collaborate with Chief of Staff to ensure alignment with organization and senior team members
• Identify opportunities to remove silos through partnership and superior communication between multiple departments
• Act as EA Floater/back up support for EAs as needed
• Performs other duties as assigned
• Complies with all policies and standards

Education Qualifications

• Associate's Degree with related work experience required or
• Bachelor's Degree with related work experience preferred

Experience Qualifications

• Typically 4+ years in an Executive Assistant or similar/related role required
• Typically 1+ years Experience in leading or supervising a team preferred

Skills And Abilities

• Excellent verbal and written communication skills with superb attention to detail and outstanding customer service skills.
• Demonstrated ability to build effective relationships and positively influence others
• Demonstrated ability to train, mentor, and coach others with an emphasis on collaboration, clear communication, growth and development
• Demonstrated flexibility in examining new approaches in problem solving in response to changing organizational objectives
• Support and embrace a collaborative and highly communicative teaming approach
• Forward-thinking presentation and facilitation skills
• A demonstrated dedication to high professional ethical standards and a diverse workplace
• Ability to thrive in a constantly evolving work environment
• Act with a deliberate sense of urgency and a customer service philosophy
• Ability to maintain a calm and professional demeanor while dealing with difficult situations
• Must be highly organized with an emphasis on prioritization
• Proficient in Microsoft Office

Travel Requirements

• Minimal travel to the US may be required.

Work Environment

• Work in clean, pleasant, and comfortable office or home setting. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions.
• This position is 100% in office

Please Note: TriNet reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Position functions and qualifications may vary depending on business necessity.

TriNet is an Equal Opportunity Employer and does not discriminate against applicants based on race, religion, color, disability, medical condition, legally protected genetic information, national origin, gender, sexual orientation, marital status, gender identity or expression, sex (including pregnancy, childbirth or related medical conditions), age, veteran status or other legally protected characteristics. Any applicant with a mental or physical disability who requires an accommodation during the application process should contact [e-mail] to request such an accommodation.